Description:
JOB SUMMARY
The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll, benefits, and employee data, ensuring a seamless and compliant employee experience. This role is a key operational partner within the HR team, supporting payroll and benefits execution while maintaining data integrity and assisting with audit and compliance processes.
This is a part-time, hourly position focused on consistency, accuracy, and compliance in support of the employee lifecycle. Experience with Paylocity or similar HRIS/payroll systems is strongly preferred.
Part-Time (20–25 hours/week average, with flexibility during payroll cycles)
DUTIES & RESPONSIBILITIES
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Payroll Administration
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Process payroll in coordination with internal teams and external vendors, ensuring accuracy and timely delivery
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Review payroll data including timekeeping, deductions, garnishments, taxes, and adjustments
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Research and resolve payroll discrepancies based on established processes, escalating complex issues as needed
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Maintain payroll records in accordance with company policies and legal requirements
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Support payroll-related audits by preparing required documentation and reports
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Follow established processes to maintain compliance with wage and hour laws and payroll best practices
Benefits Administration
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Support administration of employee benefits programs including enrollments, changes, and terminations
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Maintain benefits records and ensure accurate payroll deductions
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Support open enrollment, including system updates, employee communication, and vendor coordination
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Assist employees with benefit inquiries and coordinate with vendors for issue resolution
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Coordinate 401(k) plan processing, including contributions, reporting, and vendor communication
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Process and support administration of COBRA in coordination with vendors or third-party administrators
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Support benefits invoicing review and vendor coordination
Compliance, Audits & Reporting
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Prepare and maintain documentation for payroll, benefits, and compliance audits
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Support financial and internal audits related to payroll, benefits, and 401(k) processes
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Track and maintain compliance-related documentation and required employee notices
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Support unemployment claims administration and documentation
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Maintain required reporting related to employee data, benefits, and compliance based on established requirements
Employee Data & HR Systems Support
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Maintain accurate and up-to-date employee personnel files in accordance with company policies and recordkeeping requirements
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Ensure proper documentation is filed and retained for employee lifecycle events (hire, change, leave, termination)
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Enter and update employee data in HRIS systems in a timely and accurate manner
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Generate standard and ad hoc reports based on defined requirements
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Ensure data accuracy and completeness across HR and payroll systems
Leave Support (Administrative)
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Track leave of absence documentation and coordinate with third-party administrators
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Maintain records related to leave status and required documentation
General HR & Administrative Support
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Assist with onboarding administrative tasks including data entry and system setup
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Support benefits orientation logistics and employee communications
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Coordinate distribution of required employee notices and documentation
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Provide administrative support to HR processes and projects as needed
SKILLS & ABILITIES
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High attention to detail and accuracy
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Strong organizational and time management skills
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Ability to manage recurring deadlines and cyclical processes (payroll, open enrollment, audits)
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Ability to handle sensitive and confidential information with discretion
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Clear and professional communication skills
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Strong data entry, reporting, and documentation skills
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Ability to navigate and troubleshoot HRIS systems, with a preference for Paylocity experience
Requirements:
EDUCATION & TRAINING
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Associate’s or bachelor’s degree in human resources, Business Administration, or related field, or equivalent experience
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Payroll or benefits certification preferred
KNOWLEDGE & EXPERIENCE
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2–4 years of payroll, benefits, or HR administrative experience
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Hands-on experience processing payroll and administering benefits through an HRIS platform
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Experience with Paylocity strongly preferred; candidates who have independently processed payroll in Paylocity will be highly valued
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Experience with HRIS systems such as Paylocity, ADP, UKG, or similar platforms
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Working knowledge of payroll regulations, benefits administration, COBRA, and compliance requirements
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Experience supporting audits, reporting, and regulatory documentation
