1. Assist office staff with greeting and welcoming staff, students, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed.
2. Provide administrative support to principal and administrators by assisting with managing and coordinating schedules, meetings, and events, composing and formatting correspondence, newsletters, handbooks, reports, other communication activities and website maintenance.
3. Provide administrative support to principal and administrators by assisting with managing and coordinating schedules, meetings, and events, composing.
4. Provide administrative support to principal and administrators by assisting with formatting correspondence, newsletters, handbooks, reports, other communication activities and social media maintenance.
5. Provide administrative support to principal and administrators by assisting with building security procedures including:
-
Monitor main entrance and use of the Raptor system.
-
Greet authorized personnel and/or visitors coming and going from the building.
-
Coordinates with principal on the use and security of the building year round.
-
Manage security codes, key and fob check in/check out, and issues.
-
Assist in the development, training and implementation of safety procedures including scheduling fire drills, emergency evacuations, and building lockdowns.
-
Support crisis procedures with the assistance of the district personnel in the absence of the school administrator.
6. Provide backup support in principal's absence for students behavior concerns and discipline. At the direction of the principal, provides follow up support to students, parents, staff and district as needed.
7. Monitor the substitute management system to ensure the complete staffing of the school. Ensure confidentiality of all personnel data.
8. Manage office workflow including training, planning, assigning and directing of necessary activities. Assist with the scheduling of classified staff and building substitutes. Develop, update, communicate and implement office and workroom procedures and equipment.
9. Collects fees and/or funds from student events (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.
10. Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
11. Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
12. Orients new campus personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into campus operations.
13. Oversees student workers for the purpose of developing their office skills and ensuring their understanding of established policies and procedures.
14. Processes a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, cash receipts, AR invoicing, statements, etc.) for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
15. Assists other personnel for the purpose of supporting them in the completion of their work activities.
16. Supports principal and other administrative personnel for the purpose of assisting with their administrative functions.
17. Ensure that the office operates in an effective and safe manner at all times.
18. Perform other duties as assigned.
