****COMMISSION BASED ONLY******
Job Summary
We are seeking a dynamic and highly organized Real Estate Transaction Coordinator to join our team! In this vital role, you will serve as the central hub for all transaction-related activities, ensuring seamless communication and coordination between clients, agents, lenders, escrow officers, and other stakeholders. Your proactive approach will help facilitate smooth property transactions from contract to closing, providing exceptional support and service throughout the process. If you thrive in a fast-paced environment and possess strong administrative and communication skills, this opportunity is perfect for you!
Responsibilities
- Manage all aspects of real estate transactions, including preparing and reviewing contracts, disclosures, and closing documents with accuracy and attention to detail
- Coordinate communication between buyers, sellers, agents, lenders, escrow officers, inspectors, and title companies to ensure timely progress of each transaction
- Maintain organized records of transaction files using spreadsheets and database management tools such as Microsoft Office and Google Workspace
- Schedule appointments, inspections, appraisals, and closings while ensuring all deadlines are met efficiently
- Handle data entry tasks with precision to update transaction statuses and maintain comprehensive documentation
- Provide excellent customer service by addressing client inquiries promptly via phone or email while maintaining professional phone etiquette
- Assist with office management duties including filing, document proofreading, calendar management, and managing multi-line phone systems
Qualifications
- Proven experience in office management or administrative roles within real estate or related fields such as dental or medical receptionists or personal assistants
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and productivity software
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional communication skills both verbal and written; bilingual abilities are a plus
- Experience with QuickBooks or similar bookkeeping software is advantageous
- Familiarity with data entry, clerical tasks, and file management systems
- Demonstrated ability to handle phone communication professionally while maintaining high levels of customer support and service quality
- Technical proficiency in office equipment such as multi-line phone systems and front desk operations
- Strong time management skills with an emphasis on accuracy in proofreading and document review
- Previous experience as a real estate transaction coordinator or in roles involving client communication is highly desirable
Join our team to be part of a vibrant workplace where your organizational talents make a real difference! We value proactive individuals who are eager to support our clients through every step of their property journey while enjoying a collaborative environment focused on growth and excellence.
Pay: $50,000.00 - $80,000.00 per year
Benefits:
Work Location: Remote
