Position Overview
Claremont Civic Association is seeking an experienced accounting professional to oversee core financial operations for a well-established 555-home active adult community with a golf course in the Portland area. This role supports a dynamic community with active homeowner involvement and includes coordination with external accounting and payroll providers, oversight of accounts payable and receivable, escrow-related processes, resident billing support, and financial reporting. Experience with HOA accounting, community association operations, hospitality, club, or golf course accounting is strongly preferred.
Key Responsibilities
- Serve as the primary point of contact with the association’s accounting and payroll providers.
- Process accounts payable and accounts receivable accurately while maintaining strong financial controls and complete records.
- Manage invoice processing, approvals, general ledger coding, ACH transactions, journal entries, and bank reconciliations across multiple accounts.
- Track reserve accounts, distributions, company credit cards, and related expense reporting.
- Prepare and distribute monthly financial reports to leadership and cost centers in a timely manner.
- Support annual budgeting, audit preparation, and Board reporting requirements.
- Maintain digital financial records, reporting files, and calendars for vendor payments, contract expirations, and license renewals.
- Coordinate payroll submissions, identify timekeeping anomalies, and help ensure timely payroll processing.
- Manage homeowner escrow-related administrative tasks, including ownership updates, seller documentation, and internal notifications.
- Maintain accurate resident and advertiser billing records, including newsletter advertising invoicing.
- Respond professionally to residents, vendors, board members, committees, and staff regarding billing and accounting matters.
- Act as the management liaison to the Finance Committee and provide additional administrative support as needed.
Qualifications
The ideal candidate will bring a strong accounting background, excellent organization skills, and the ability to communicate clearly in a community-focused environment.
- Associate or bachelor’s degree in accounting, finance, or a related field is preferred.
- At least 3 years of experience in accounting administration, financial operations, homeowner association management, property management or a similar role.
- Strong accounting fundamentals, reconciliation skills, and experience managing multiple accounts and restricted reserve funds.
- Proficiency with accounting software and Microsoft Office; experience with HOA platforms such as Vantaca, AppFolio, TOPS, or similar systems is a strong plus.
- Excellent attention to detail, organizational ability, and follow-through in a fast-paced environment.
- Professional written and verbal communication skills with residents, vendors, board members, and staff.
- A proactive, solutions-oriented mindset and the ability to maintain accuracy, accountability, and professionalism.
Compensation and Benefits
Compensation is competitive and based on experience.
- Comprehensive benefits package, including 100% paid health insurance and dental coverage
- IRA matching and additional incentives
- Opportunities for professional growth and development
- Stability and flexibility that help make this role attractive in a competitive market
Job Type: Full-time
Pay: $70,000.00 - $90,000.00 per year
Benefits:
Work Location: In person
