Salary range: $ 40,580 - $ 49,712
Full-Time: 40 hours per week
Benefits: www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf
Reports to: Pastor
Financial
- Oversee financial operations for parish & school.
- Maintain banking agreements and account documents.
- Process and pay invoices and file paid invoice copies.
- Post all accounting data into Quick Books program.
- Reconcile seven bank accounts monthly.
- Responsible for cash management between checking and savings accounts.
- Prepare and submit data to diocesan accounting department. Reconcile diocesan financial reports with parish Quick Books program.
- Share financial information with pastor and school principal.
- Prepare the annual budgets for parish & school. Work with principal on school budget. Draft employee payroll increases. Submit budgets to diocese.
- Prepare and publish parish financial report and the current budget to parishioners.
- Prepare reports and agendas for quarterly Finance Council meetings. Attend meetings.
- Prepare annual and monthly reports for state nutrition program. Keep compliant with nutrition program procedures.
- Collect W-9 forms and certificates of liability insurance from vendors.
- Mail IRS forms 1096 & 1099 annually.
- Submit W-2 information for priest(s) to the diocese.
- Facilitate & respond to diocesan and state nutrition department audits.
- Seeks, submits, and maintains information for grants.
- Coordinate payment plans for delinquent school families.
- Utilize the FACTS school tuition and enrollment database as needed.
Human Resources
- Supervise parish custodial staff. Supervise school custodial and kitchen staff in conjunction with principal.
- Process parish payroll in Paylocity program. Assist school supervisor with school payroll.
- Maintain employees’ employment files.
- Process new employee paperwork and employee termination paperwork. Send paperwork to the appropriate diocesan departments.
- Generate contracts for salaried staff and process accordingly.
- Tabulate employee vacation days, sick days, personal days, and paid personal time hours.
- Process criminal background checks for employees and volunteers.
- Communicate changes in employee handbook and diocesan policies to parish and school staff.
Buildings & Grounds
- Attend monthly Buildings and Grounds Committee meetings.
- Assist in communications between B & G Committee and Finance Council.
- Submit paperwork for projects to diocesan office as needed.
- Work with vendors on contracts and agreements as needed.
Miscellaneous
- Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office).
- Destroy old files according to the diocesan document retention schedule.
- Attend parish staff, diocesan and nutrition program meetings.
- Support office telephone VOIP system.
Requirements
- Minimum of Associate degree in Business, related discipline, or equivalent experience.
- Strong knowledge of QuickBooks and Microsoft Office applications.
- Basic knowledge of accounting practices.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Ability to work in a team environment and have a service mindset when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be trusted with highly confidential information.
- Strong drive to achieve results.
