Are you looking for an opportunity to grow your career in Human Resources while working in a welcoming, people-focused environment? Round Hill Country Club is looking for an enthusiastic and organized Human Resources Coordinator to join our team.
This is a wonderful opportunity for someone who is pursuing a career in HR and wants hands-on experience across many areas of the profession. You'll work closely with our Human Resources team, Club managers, and employees while gaining valuable experience in recruiting, onboarding, HR systems, benefits, payroll support, employee relations, training, compliance, and employee engagement.
At Round Hill, our employees are an important part of what makes the Club special. We believe in creating a positive workplace where people feel welcomed, supported, appreciated, and part of a team.
Position Summary
The Human Resources Coordinator provides administrative and operational support for the Club's Human Resources function and serves as an important resource for employees and managers throughout the employment lifecycle.
This position supports recruitment, onboarding, employee records, HRIS administration, benefits, payroll processes, training, employee relations, compliance, and other Human Resources programs. The HR Coordinator helps ensure HR processes are timely, accurate, confidential, compliant, and consistent with the Club's commitment to providing an exceptional employee and member experience.
The successful candidate will be highly organized, approachable, service-oriented, and comfortable working in a fast-paced hospitality environment with employees and managers from a wide variety of departments and backgrounds.
Essential Duties and Responsibilities
Recruitment & Staffing
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Coordinate recruitment activities for hourly, seasonal, and salaried positions throughout the Club.
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Post and maintain job openings using the Club's applicant tracking system and other appropriate recruiting resources.
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Review applications and assist managers with identifying qualified candidates.
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Coordinate and schedule interviews with candidates and hiring managers.
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Communicate with applicants throughout the recruitment and selection process to ensure a professional candidate experience.
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Assist with reference checks, background checks, offer letters, and pre-employment requirements.
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Maintain accurate applicant and recruitment records.
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Assist department managers with seasonal staffing needs and recruitment initiatives.
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Participate in job fairs, recruiting events, and other outreach efforts as needed.
New Hire Onboarding
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Coordinate the onboarding process for new employees from accepted offer through orientation and department placement.
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Prepare and process new-hire documentation and ensure all required employment forms are completed accurately and timely.
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Coordinate new employee orientation and communicate Club policies, expectations, benefits, and available resources.
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Verify completion of required employment eligibility documentation, including Form I-9 requirements.
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Ensure employees are properly entered into the HRIS/payroll system.
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Coordinate with department managers to ensure new employees receive appropriate departmental orientation and training.
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Monitor completion of required onboarding activities and training.
HRIS & Employee Records
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Maintain accurate and confidential employee personnel records.
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Process employee changes including new hires, transfers, promotions, compensation changes, status changes, and terminations.
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Maintain employee information within the Club's HRIS/payroll system.
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Assist employees and managers with HRIS access, employee self-service, timekeeping, and other system-related questions.
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Conduct periodic audits of employee records and HRIS data to ensure accuracy and completeness.
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Maintain required training, certification, performance, and compliance records.
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Protect confidential employee and Club information at all times.
Payroll & Timekeeping Support
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Assist with payroll preparation and review as assigned.
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Review timekeeping records for missing punches, approvals, or other discrepancies.
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Work with department managers to resolve timekeeping and payroll issues prior to payroll processing deadlines.
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Assist employees with payroll-related questions and direct more complex matters to the appropriate HR or payroll resource.
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Assist with payroll audits and reporting.
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Support managers in the proper use of timekeeping and scheduling systems.
Benefits Administration
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Assist employees with benefit enrollment and general benefit questions.
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Support new-hire, annual open enrollment, and qualifying life event processes.
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Maintain accurate benefit enrollment information and documentation.
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Assist with health and welfare benefits, retirement plans, and other employee benefit programs.
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Coordinate with benefit providers and internal resources to help resolve employee benefit questions and discrepancies.
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Maintain confidentiality of employee benefit information.
Employee Relations & Employee Support
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Serve as an approachable first point of contact for employees with routine HR questions and concerns.
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Provide employees with information regarding Club policies, procedures, benefits, payroll, scheduling systems, and HR resources.
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Refer sensitive or complex employee relations matters to the Director of Human Resources.
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Assist with documenting employee relations matters, investigations, coaching, counseling, and corrective actions as directed.
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Support positive employee relations and promote respectful, professional workplace practices.
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Help create an HR presence that is responsive, accessible, and service-oriented.
Training & Development
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Assist with coordinating Club-wide employee and management training programs.
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Schedule training sessions and maintain attendance and completion records.
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Monitor completion of required compliance and safety training.
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Assist department managers with onboarding and departmental training requirements.
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Support employee development, leadership training, service training, and other Club initiatives.
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Assist with utilizing HRIS learning management tools and other training platforms.
Compliance & HR Administration
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Assist with maintaining compliance with applicable federal, state, and local employment requirements.
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Maintain required employment records, postings, notices, and documentation.
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Assist with workers' compensation administration and workplace injury documentation as assigned.
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Support leave administration and related documentation under the direction of the Director of Human Resources.
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Assist with unemployment claims and employment verification requests.
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Assist with employee handbook, policy, and procedure administration.
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Maintain HR calendars, deadlines, reports, and compliance tracking systems.
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Assist with HR audits and preparation of requested documentation.
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Maintain appropriate records retention practices.
Employee Programs & Club Culture
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Assist with employee recognition, appreciation, engagement, and retention initiatives.
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Support employee events, celebrations, meetings, and Club-wide programs.
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Assist with employee communications and distribution of HR information.
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Promote a welcoming, respectful, inclusive, and service-oriented workplace.
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Support initiatives designed to strengthen interdepartmental communication and teamwork.
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Demonstrate an understanding that a positive employee experience directly contributes to an exceptional member experience.
Department & Management Support
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Provide administrative support to the Director of Human Resources.
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Assist department heads and managers with HR processes, forms, systems, and procedures.
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Prepare HR reports, spreadsheets, correspondence, presentations, and other materials as requested.
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Assist with special projects and HR initiatives.
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Provide HR department coverage and support during absences, peak periods, and seasonal hiring periods.
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Perform other duties and responsibilities as assigned.
