Position Title: Public Works-Accounts Payable Clerk & Construction Compliance Coordinator Assistant
Employment Type: Full-Time, In Office
Hours: Monday through Friday, 8:00am-5:00pm
Industry: Construction-Public Works
Reports To: Accounting/Payroll Supervisor
The Public Works – Accounts Payable Clerk & Construction Compliance Coordinator Assistant supports the financial, administrative, and compliance functions of multiple active public works construction projects. The position is responsible for accurately processing project-related invoices, maintaining job cost information, and ensuring required compliance documentation is collected and maintained.
The role requires a working knowledge of accounts payable, construction accounting, job costing, and public works compliance requirements. The position works closely with Project Managers, Accounting, owners, general contractors, subcontractors, vendors, and suppliers to resolve discrepancies, obtain approvals, and keep financial and compliance items current.
The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities and work independently with minimal supervision. This individual takes ownership of assigned responsibilities, identifies discrepancies or missing documentation, and follows through to resolution.
Key Responsibilities
- Organize and process a high volume of vendor bills and invoices accurately and timely.
- Review invoices with Project Managers to verify project coding, job costs, and sales tax allocations.
- Track and follow up on invoice approvals, corrections, and missing documentation.
- Reconcile invoices against vendor statements to ensure all costs are recorded.
- Coordinate with Accounting regarding vendor, supplier, and subcontractor payments.
- Request, collect, and manage lien waivers and releases from vendors, subcontractors, Owners, and General Contractors.
- Maintain organized filing systems, tracking logs, and project documentation.
- Provide status updates on assigned projects and outstanding items.
- Support multiple active public works construction projects simultaneously.
Required Skills & Qualifications
- 2 to 3+ years of experience in:
- Accounts Payable
- Construction administration
- Compliance administration
- Public works projects
- Lien waivers and releases
- Understanding of:
- Job costing
- Construction accounting processes
- Public works compliance requirements
- Strong attention to detail and accuracy.
- Ability to work independently with minimal supervision.
- Critical thinking and problem-solving skills.
- Strong written and verbal communication skills.
- Experience working directly with project teams, vendors, subcontractors, Owners, and General Contractors.
- Proficiency with:
- Sage 100 Contractor
- QuickBooks Desktop
- Microsoft Excel
- Outlook
- Microsoft Teams
Ideal Candidate Profile
The ideal candidate is highly organized, comfortable working with numbers, proactive about following up on outstanding items, and capable of managing multiple priorities across several construction projects. They take ownership of their workload, identify discrepancies before they become problems, and consistently ensure compliance and documentation requirements are met.
Compensation & Benefits
Compensation: Starting $30-$33/hr depending on experience
Benefits offered: Medical, Dental and Vision, 401(k), Paid Time Off and Company Paid Holidays, Professional Development and Training Opportunities.
Pay: From $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have at least 2 years of experience in Accounts Payable?
- Do you have at least 2 years of experience in Construction Administration?
- Do you have at least 2 years of experience in Compliance Administration?
- Do you have at least 2 years of experience with Public Works Projects?
- Do you have at least 2 years of experience with Lien Waivers and Releases?
- Do you have an understanding of Job Costing?
- Do you have an understanding of Construction Accounting Processes?
- Do you have an understanding of Public Works Compliance Requirements?
- Are you able to work independently with minimal supervision?
- Do you have prior experience working directly with project management teams, vendors, owners of projects, subcontractors, and general contractors?
- Please rate your level of proficiency with each of the following software:
-Sage 100 Contractor
-QuickBooks Desktop
-Microsoft Excel
-Microsoft Outlook
-Microsoft Teams
Experience:
- Accounts Payable: 2 years (Required)
Work Location: In person
