School Overview
Voted one of the Top Workplaces in Baltimore by the Baltimore Sun, The St. Paul’s Schools is a family of independent schools in Baltimore County, Maryland. Serving children from infancy through grade 12, our three schools share a 120-acre campus, an Episcopal tradition, and a focus on developing confident, well-balanced students who will use their education and ethics to improve the world. A coordinated structure allows The St. Paul’s Schools to preserve the small-school feel within each school while sharing resources and certain programs to maximize opportunities for students.
Mission: Guided by Episcopal values and a commitment to each student’s full journey, a St. Paul’s education inspires us to lead with love, discover and pursue our unique gifts, and act with courage in all we do.
Vision: St. Paul’s students thrive and serve in a global community. We create transformational experiences through innovative and responsive teaching in a diverse community of authentic belonging.
Job description
Reporting to the Director of Parent Engagement, the Advancement Events Associate plays a central role in strengthening the schools’ parent and alumni communities by planning, executing and/or supporting well-executed engagement events that foster connection, participation, and school pride. The Advancement Events Associate has full ownership of the schools’ signature fundraising event, igNight, and is also responsible for leading the logistics and execution of advancement-related events. In addition, the role provides targeted support to alumni engagement initiatives and offers administrative and project support to the broader Advancement team.
This position requires exceptional organizational skills, attention to detail, and the ability to execute multiple high‑level events concurrently while building strong relationships with parents, volunteers, alumni, vendors, and colleagues. This is a 12 month position.
Key Responsibilities
Parent Engagement & Community Events
- Collaborate with the Director of Parent Engagement to plan, coordinate, and execute Parents Association meetings, programs, and engagement events.
- In partnership with the Director of Parent Engagement, serve as a staff liaison to parent volunteers and committees, supporting their work through clear communication, logistical coordination, and thoughtful follow-up.
- Manage event planning logistics for parent-facing events, including timelines, registrations, attendance tracking, run of show, and post-event follow-up.
- Support and enhance parent communications related to events, meetings, and engagement opportunities, ensuring a positive and consistent parent experience.
- Collaborate with Advancement and Communications colleagues to ensure parent and community events are aligned with broader engagement and institutional goals.
Advancement Events
- Plan, coordinate, and execute selected Advancement Department events, including cultivation, stewardship, donor recognition, and community-building gatherings.
- Serve as the lead staff member for igNight, the schools’ signature fundraising event, with full ownership of planning and execution, including timelines, logistics, vendors, budgets, volunteers, silent auction, and event-day operations.
- Develop event plans, manage invitations and registrations, track attendance, and coordinate follow-up communications and stewardship.
- Collaborate with the Communications team to support marketing and promotion for assigned events, including website updates and newsletters.
- Coordinate event logistics such as space reservations, catering, technology, décor, and vendor management.
- Develop and manage event budgets and oversee contracts and payments in collaboration with the Associate Director of Advancement.
- Support post-event evaluation, reporting, and stewardship efforts
Administrative & Team Support
- Provide administrative support to the Advancement team, including data entry, calendar management, and materials preparation.
- Support Advancement projects and initiatives, as assigned.
Key Performance Indicators
- Effective planning and execution of parent engagement and community events, including quality of experience and participation outcomes.
- Effective budget management.
- Timely, accurate, and on-budget execution of Advancement events, including igNight and silent auction performance.
- Clear, accurate event communications and records.
- Completion of post-event follow-up, reporting, and stewardship activities.
Qualifications & Skills
- Prior experience in event planning required; experience in independent schools or non-profit settings preferred.
- Bachelor’s degree preferred but not required.
- Position requires availability for nights and weekends, particularly during peak periods or special events.
- Strong organizational skills with the ability to manage multiple projects and deadlines.
- Collaborative, team-oriented approach with excellent written and verbal communication skills.
- Comfort working with volunteers and cross-functional teams.
- Flexibility and adaptability in a fast-paced, evolving environment.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Raiser’s Edge or equivalent database systems.
At St. Paul’s Schools, we are dedicated to fostering a nurturing and inclusive learning environment where every individual is celebrated for their unique strengths and contributions. We believe that diversity enriches education, empowering students to reach their fullest potential. By embracing a culture of inclusion, we prepare our students to succeed in an increasingly interconnected and multicultural world. We stand firmly against all forms of prejudice, including those related to race, ethnicity, religion, socioeconomic background, gender identity, sexual orientation, and physical appearance.
The St. Paul’s Schools has a compensation scale based on direct years of experience and degree held. For this opportunity, our salary range is $60,000 to $62,000 annually. Candidates with additional experience or qualifications may be offered a salary outside of the range shown. In addition, full-time team members gain access to our robust benefits package designed to support your well-being, inside and outside of work. This includes a competitive healthcare package (medical, dental, and vision), disability protection, participation in our 403(b) retirement plan which has an immediate employer contribution and a generous time off package, including wellness days because we believe an educator’s mental and physical health is a priority for them to do their job effectively.
Beyond the basics, we offer extras like a lunch stipend, access to multiple fitness centers on campus and professional development experiences to continue your learning. In addition, full-time employees who choose The St. Paul’s Schools for their children’s educational journey, are eligible to receive a tuition remission benefit. Your salary will be commensurate with your experience and reflect the value you bring to our team.
This is more than an events role—it’s an opportunity to create meaningful experiences, strengthen community connections, and support initiatives that advance the mission and impact of the institution. If you are interested in joining us, please submit your cover letter, resume, and list of references to Shannon Duckett, Executive Director of Human Resources, at [email protected]. The St. Paul’s Schools embraces diversity and is proud to be an equal opportunity employer.
