Black Bear Paving is an asphalt paving and grading company serving Western North Carolina and North Georgia since 1995. We're looking for an organized, dependable Office Manager to run the day-to-day of our office and keep our crews, customers, and paperwork moving in the right direction.
This is a hands-on role in a small company. You'll be the first voice customers hear and the person who keeps the back office running.
What you'll do
- Answer phones, greet visitors, and respond to customer inquiries and job requests
- Schedule estimates and coordinate with the foreman on crew scheduling
- Prepare and send customer estimates, invoices, and job paperwork
- Handle accounts payable and receivable, including vendor bills and customer collections
- Maintain job files, contracts, permits, insurance certificates, and equipment records
- Process payroll hours and support basic HR paperwork for the crew
- Order office and job supplies; coordinate with material vendors
- Keep records organized and accurate as we move from paper systems to digital tools
What we're looking for
- 2+ years of office administration, bookkeeping, or office management experience
- Strong organizational skills and attention to detail
- Comfortable with computers, email, and basic spreadsheets; willing to learn new software
- Professional, friendly phone manner
- Ability to juggle multiple priorities in a fast-paced, seasonal business
- High school diploma or equivalent
Nice to have
- Experience in construction, paving, trades, or another field-service business
- QuickBooks experience
Pay: $18.00 - $22.00 per hour
Work Location: In person
