The Accounts Payable Specialist will report directly to the Controller and work as an integral member of the Accounting Department. This position is responsible for managing the company’s day-to-day accounts payable operations, ensuring invoices and payments are processed accurately, efficiently, and in accordance with established policies and deadlines.
The Accounts Payable Specialist will be responsible for processing invoices, coordinating payment activities, maintaining accurate financial records, and supporting timely month-end and reporting requirements. This individual will also identify opportunities to improve accounting processes and efficiencies and provide support to other areas of the Accounting Department and special projects as needed.
Essential Functions
- Manage the day-to-day accounts payable process, including the accurate and timely processing of invoices and payments.
- Process manual and electronic invoices through the company’s third-party accounts payable provider, AvidXchange.
- Review invoices for appropriate documentation, coding, approvals, and accuracy prior to processing.
- Coordinate and submit vendor payments in accordance with established payment schedules and company policies.
- Monitor accounts payable activity to ensure invoices and payments are processed within required deadlines.
- Assist with reconciliation of accounts payable records and research and resolve discrepancies as needed.
- Maintain organized and accurate accounts payable documentation and records.
- Assist with month-end close activities and provide information and reports as requested.
- Identify opportunities to improve existing processes, increase efficiency, strengthen internal controls, and streamline accounts payable operations.
- Assist with accounting-related projects, process improvements, and other special projects as assigned.
- Collaborate effectively with internal departments, vendors, and other stakeholders to resolve invoice and payment-related questions or issues.
- Perform other accounting and administrative duties as needed to support the overall objectives of the Accounting Department.
Required Skills and Qualifications
- Demonstrated experience processing a high volume of invoices and payments accurately and efficiently.
- Experience working with organizations that operate across multiple states.
- Strong attention to detail and a high degree of accuracy.
- Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and meet established deadlines.
- Strong written and verbal communication skills.
- Ability to identify issues, research discrepancies, and follow through to resolution.
- Ability to work independently while also collaborating effectively as part of a team.
- Strong analytical and problem-solving skills.
- Commitment to maintaining confidentiality and handling sensitive financial information appropriately.
Education and Experience Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required.
- Minimum of 3 years of experience in an Accounts Payable role required.
- Experience with NetSuite or a similar ERP/accounting system required.
- High proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Experience working with automated accounts payable systems; experience with AvidXchange is preferred.
- Working knowledge of other areas of the accounting cycle beyond accounts payable, such as general ledger, account reconciliations, or month-end close.
- Experience supporting accounting operations for a multi-state organization is strongly preferred.
Core Competencies
- Accuracy & Attention to Detail: Consistently produces accurate work and carefully reviews financial information and documentation.
- Organization & Time Management: Effectively manages competing priorities and consistently meets processing and reporting deadlines.
- Process Improvement: Recognizes opportunities to improve processes and implement more efficient methods of completing work.
- Communication: Communicates clearly and professionally with vendors, coworkers, and other internal and external stakeholders.
- Teamwork: Works collaboratively with the Accounting Department and other areas of the organization to achieve common goals.
- Problem Solving: Demonstrates sound judgment and takes initiative to research and resolve issues in a timely manner.
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid time off
- Vision insurance
Education:
Experience:
- Accounts payable: 3 years (Required)
- multi- state location: 1 year (Required)
- high volume processing: 1 year (Required)
- NetSuite: 1 year (Required)
Ability to Commute:
- Altamonte Springs, FL 32714 (Required)
Work Location: In person
