Overview
We are seeking a dynamic and organized Secretary/Receptionist to join our team and serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and provide exceptional customer service to clients, visitors, and staff. Your energetic approach and attention to detail will ensure smooth daily operations and a positive experience for everyone who interacts with our office. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a professional and lively work environment.
Responsibilities
- Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette
- Manage front desk duties including scheduling appointments, maintaining calendars, and organizing meetings
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records
- Handle correspondence via email, phone, and mail while providing excellent customer support and client communication
- Assist with office management tasks such as inventory control, supply ordering, and basic bookkeeping using QuickBooks or similar software
- Support administrative functions including word processing, creating reports, managing calendars, and coordinating personal assistant tasks
- Maintain a tidy reception area and ensure all office equipment is functioning properly
Experience
- Prior office management or administrative experience in a professional setting is preferred
- Strong clerical skills including data entry, filing, proofreading, and document formatting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Demonstrated customer service experience with effective communication skills in bilingual settings (additional languages are a plus)
- Familiarity with multi-line phone systems, calendar management tools, and basic bookkeeping software such as QuickBooks
- Personal assistant or front desk experience that highlights strong time management and client communication abilities
Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on delivering exceptional support while fostering a welcoming atmosphere for all visitors and colleagues.
Pay: $17.00 - $19.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
