Job description:
We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our dealership while providing exceptional support to the Sales/Finance and Service/Parts departments. The ideal candidate will have a strong understanding of NYS DMV laws, dealership operations, and be committed to delivering the best possible customer experience.
Key Responsibilities:
- Collaboration & Customer Experience:
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Partner with Sales/Finance and Service/Parts Departments to ensure the highest level of customer satisfaction and seamless transaction processing.
- Assist in providing clear communication and support to customers regarding vehicle purchases, service, parts, and financing.
- NYS Document Preparation:
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Prepare New York State (NYS) documents in accordance with DMV laws for vehicle sales and titles, ensuring compliance with all regulatory requirements.
Deal Pre-Breaking & Accounting Support:*
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Accurately pre-break deals before they are sent to the centralized accounting office for further processing.
- Transaction Posting & Logging:
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Post and log wholesale, dealer trade, and intercompany transactions as required, ensuring accuracy in documentation.
Registry & Plate Management:*
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Maintain Police Books of Registry and dealer-issued plate logs to ensure proper tracking of inventory and vehicle status.
Cashiering Duties:*
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Perform cashiering duties for the Sales, Service, and Parts Departments as necessary, ensuring accurate processing of payments and transactions.
Deposits & Reconciliation:*
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Prepare and reconcile daily deposits, ensuring all financial transactions are properly recorded and deposited in a timely manner.
Registration Monitoring & Posting:*
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Post NYS registrations and monitor registration accounts to ensure compliance and accuracy.
Vehicle Preparation:*
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Efficiently prepare vehicles to be sold wholesale, including necessary documentation and inspections.
- Accurately stock in new and used vehicles, including factory orders, auction vehicles, lease buyouts, and dealer trades.
End of Month Procedures:*
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Participate in the dealership’s end-of-month procedures, ensuring all transactions, reports, and documents are accurately completed and submitted.
Qualifications:
- High school diploma or equivalent required; additional certification in automotive or business administration is a plus.
- Previous experience in a dealership environment or similar administrative role preferred.
- Strong knowledge of NYS DMV laws and dealership operations.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy in all tasks.
- Ability to work efficiently both independently and as part of a team.
- Strong communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and dealership management software.
Work Location: In person
