Job Title: Secretary - Administration Wage/Hour Status: Nonexempt
Reports to: Assistant Superintendent Days: 226
Dept. /School: Central Office Date Revised: 6/22/2026
Primary Purpose:
Under direct supervision provide reception and clerical assistance for the efficient operation of the central administration office.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word
processing
Knowledge of basic accounting principles
Effective organization, communication, and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system
Experience:
Experience in a school district office setting preferred.
Experience with student information systems and PEIMS reporting preferred.
Knowledge of Texas Education Agency (TEA) reporting requirements preferred.
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1.Greet visitors and respond to routine questions from staff and public.
2. Prepare materials, meeting agendas and communication as requested, using typewriter or computer.
3. Assist with the collection, entry, verification, and maintenance of student and staff data for PEIMS submissions. Monitor coding and data entry procedures to ensure compliance with TEA guidelines and district policies.
4. Monitor visitor check-in procedures and maintain campus security protocols.
5. Maintain confidentiality of student and personnel information.
Reception and Phones
6. Schedule meetings and appointments and maintain calendar for
7. Assist students, teachers, and parents as needed.
8. Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
9. Maintain physical and computerized files including mailing lists, visitor logs, and
office communication.
10. Update handbooks, policy manuals, and other documents as assigned.
All other duties as assigned
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system
Posture: Continuous sitting
Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Reception desk in the administrative/central office
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
