Job Overview
JOB TITLE: Temporary Accounting Clerk
FLSA STATUS: Non-exempt/temp (minimum of 1 month)
DAYS/HOURS: Mon-Fri, 20-25 hours per week. Open to which days (3 days @ 7 hours, 4 days@ 5 hours etc..)
COMPENSATION: $24-26/hr DOE
DIRECTOR: Controller
SUBMIT: Resume to [email protected]
POSITION OVERVIEW: The Temporary Accounting Clerk provides administrative and accounting support to the Finance Department by performing a variety of clerical, bookkeeping, and financial recordkeeping duties. This position assists with accounts payable, accounts receivable, data entry, filing, reconciliations, and other accounting functions to ensure timely and accurate financial operations.
The ideal candidate is highly organized, detail-oriented, maintains confidentiality, and enjoys working in a collaborative, mission-driven environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounts Payable
- Process vendor invoices for payment.
- Match invoices with purchase orders and supporting documentation.
- Prepare invoices for approval and payment.
- Enter accounts payable transactions into the accounting system.
- Assist with weekly check runs and electronic payments.
- Maintain vendor files and records.
Accounts Receivable
- Prepare and process customer invoices.
- Record incoming payments.
- Assist with account reconciliations.
- Follow up on outstanding receivables as directed.
Accounting Support
- Perform accurate data entry into accounting software.
- Maintain organized financial records and electronic filing systems.
- Prepare journal entry support documentation.
- Assist with monthly account reconciliations.
- Assist with bank deposit preparation.
- Scan and file financial documents.
- Maintain spreadsheets and financial reports
Additional Responsibilities
- Maintain confidentiality of employee and financial information.
- Support special accounting projects.
- Assist during annual audits.
- Perform other duties as assigned.
EXPERIENCE AND SKILLS
- High school diploma or equivalent required.
- Associate degree in Accounting, Bookkeeping, Business Administration, or related field preferred.
- One (1) year of bookkeeping, accounting, or finance experience preferred.
- Experience in a nonprofit environment is a plus.
- Experience with accounting software preferred.
- Experience with Microsoft Excel required.
Physical Demand & Work Environment
This position operates in a combination of professional office, The role requires prolonged periods of sitting, computer work, and frequent communication via phone, video conferencing, email, and in-person interactions.
The employee must be able to occasionally lift and carry materials, displays, supplies, or equipment weighing up to 25 pounds.
Additional Note
Petaluma People Services Center is an equal opportunity employer committed to fostering a diverse, equitable, inclusive and accessible workplace. PPSC does not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity, gender expression, marital status, national origin, ancestry, citizenship status, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.
Applicants must be authorized to work in the United States.
This job description is intended to describe the general nature of the level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified, added, or removed at any time to meet organizational needs.
Final candidates will be required to successfully complete a background check in accordance with applicable law.
Pay: $24.00 - $26.00 per hour
Work Location: In person
