Job Summary:
The Director of Administrative Services serves as a staff resource in support of the pastor/administrator, fulfilling parish administrative needs in financial management, record keeping, H.R. responsibilities, and payroll.
Knowledge, Skills, & Abilities:
K: Knowledge
- Associate degree in accounting or its equivalent required.
- Work experience in business administration, accounting, or finance preferred.
- Working knowledge in MS Office products and QuickBooks, or similar accounting software.
- Must have a valid driver’s license for the State of Wisconsin.
- Practicing Catholic preferred.
S: Skills
- Professional working attitude and collaborative approach.
- Strong verbal and written communications skills.
- Strong organizational skills.
A: Abilities
- Ability to multitask and prioritize.
- Ability to make decisions, attentive to details, and troubleshoot.
- Ability to maintain confidentiality.
Duties and Responsibilities:
Managerial Responsibilities
· Assists Pastor/Administrator with his managerial duties, as needed.
· Attends staff meetings and other meetings at the request of the Pastor/Parish Administrator.
· Acts as a resource (not member) for Finance Council.
· Participate with the Business Administrators Archdiocese of Milwaukee (BAAM) professional group.
· Supervises Administrative Assistant.
Financial Responsibilities
· Meets once a week with the Pastor/Administrator to inform him of the financial health of the parish, potential areas of concern, and other financial matters as needed or requested.
· Maintains an accurate filing, recordkeeping, and reporting system for all parish financial matters.
· Prepares monthly, quarterly, and year-end reports for the Pastor/Administrator, the parish, Archdiocese, and auditors.
· Administers a cash flow management system with purchasing and payment schedules clearly defined.
· Prepares, administers, and reviews/monitors the budget in collaboration with the Pastor, the Finance Council, and other committees.
· Monitors the collection, counting, recording, depositing, and reconciling of parish and school revenue from all sources. Monitors all expenditures for the parish and school.
· Parish contact with financial institutions and the Archdiocese’s office of Finances, Human Resources and Stewardship.
· Ensure internal controls are consistent with Archdiocesan policies.
Human Resources Responsibilities
· Meets once a week with the pastor to inform him of all HR-related matters at the parish and school that they are aware of or anticipate.
· Assists the Pastor/Administrator in the Development and communication of policies and procedures
· Administers salary and benefit policies as directed by the Pastor/Administrator.
· Ensure employees are paid on the established pay schedule and in accordance with State and Federal laws.
· Develops, documents, and administrates staff recruiting process that meets the needs of ministry area leaders and ensures compliance with all state and federal laws.
· Supports ministry areas in the development of training and annual performance appraisals/development plans as directed by the Pastor/Administrator.
· Maintain all employee records to ensure compliance with all state and federal employment laws.
Communications
· Greets and assists parishioners/parents/students/guests when Administrative Assistant is not present.
Other:
Open communication with the Pastor/Administrator
Other administrative duties as assigned by the Pastor/Administrator
Applications may be sent to [email protected]
Pay: From $50,000.00 per year
Work Location: In person
