- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $85,0000-$100,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Directors and Managers of Human Resources, the Senior Generalist of Human Resources will perform human resource-related duties at an independent professional level and may carry out responsibilities in most or all of the following functional areas: employee relations, training, recruitment, labor relations, and affirmative action and employment equity programs. Working with partners across the organization, the candidate will be the administrative lead involved in the on-boarding process. These partners include the Office of Faculty Affairs, the Human Resources office, Payroll and International and Immigration Affairs as well as the Medical Staff Office at New York Presbyterian Hospital.
The Senior Generalist, Human Resources will provide comprehensive support to Human Resource, collaborating on departmental projects as needed. They will regularly meet with HR Managers and/or Director(s) for requested updates, participating in team meetings to review transaction statuses. Additionally, they will assist in training and mentoring colleagues, while serving as a liaison for internal and external stakeholders to ensure timely processing of HR/FA transactions. The Senior Generalist will offer guidance to peers and provide backup support as required, including vacation coverage for departments. They should demonstrate solid knowledge and the ability to handle typical situations independently or with minimal supervision. Further, they will work with lower-level roles to maintain consistent resolution of typical situations.
Responsibilities
Recruitment
Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and ensures efficient on-boarding.
Recruitment Process Competency: Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower level roles in maintaining consistent resolution of typical situations
- ASR = Academic Search and Recruitment, interchangeable with Interfolio
Onboarding Process Competency: Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations
Payroll and PeopleSoft Process Management
Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
Payroll and PeopleSoft Competencies: Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations
Compliance and Immigration
Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
Visa and Compliance Competencies: Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations
Faculty Appointments, Reappointments & Promotions (In addition to the tasks noted under recruitment.)
Faculty Appointment/Reappointment & Promotion Competencies: Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations
IT System Competencies: Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower-level roles in maintaining consistent resolution of typical situations
Employee & Labor Relations
With oversight and approval from Manager/Director(s), maintains working relationship with union delegates and CUIMC Labor Relations team and adheres to terms of labor contract by monitoring day-to-day implementation of policies concerning wages, hours and working conditions.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience.
- Minimum 3 years of relevant experience
- Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
- Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
- Strong analytical and tenacious problem-solving skills necessary
- Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
- Must be able to quickly acquire knowledge of University policies, procedures, and systems
Preferred Qualifications
- Certification (SHRM, Labor Relations, HR, etc) preferred
- Degree in Human Resources or related field preferred
- Healthcare and or Academic Medicine experience preferred
- Human Resources experience preferred
- Must be able to quickly acquire knowledge of University policies, procedures, and systems
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
