Position Summary
We are seeking a highly organized and detail-oriented Accounts Payable, Accounts Receivable & Office Coordinator to support our accounting and office operations in a manufacturing environment.
This position is responsible for full-cycle Accounts Payable, Accounts Receivable, collections, general accounting, and office administration. The ideal candidate has experience with AP and AR processes, including three-way matching, and enjoys working in a fast-paced, team-oriented environment.
Key Responsibilities
Accounts Payable & Purchasing
- Process vendor invoices accurately and timely.
- Perform three-way matching of purchase orders, receiving documentation, and vendor invoices.
- Investigate and resolve invoice discrepancies with vendors, purchasing, and operations.
- Enter and maintain vendor purchase orders in the ERP/accounting system.
- Reconcile vendor statements and respond to vendor inquiries.
- Prepare weekly check runs, ACH payments, and wire transfers for approval.
- Maintain vendor files, including W-9 documentation.
- Support month-end AP closing activities.
- Coordinate purchasing activities and maintain accurate purchasing records.
Accounts Receivable & Collections
- Process customer invoices and cash receipts.
- Enter customer purchase orders accurately into the ERP/accounting system.
- Manage daily collections activities by proactively following up on past-due customer accounts.
- Monitor AR aging reports.
- Research and resolve customer billing discrepancies.
- Assist with customer credit applications and account setup.
- Support month-end AR activities and account reconciliations.
Office Administration, General Accounting
- Provide administrative support for office and accounting operations.
- Maintain organized electronic and paper filing systems.
- Post bank transactions and perform daily cash postings.
- Prepare reports, spreadsheets, and supporting documentation.
- Assist with account reconciliations and month-end closing activities.
- Coordinate office supplies and general office functions.
- Answer phones, greet visitors, and route communications as needed.
- Assist with onboarding paperwork and maintain employee files.
- Assist with month-end accounting tasks, account reconciliations, and other accounting projects as assigned.
- Support the Controller with special projects and other duties as assigned.
Qualifications
- High school diploma required; Associate degree in Accounting, Business, Finance, or a related field preferred.
- 3–5 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or accounting support.
- Experience with full-cycle Accounts Payable, including three-way matching, required.
- Experience with Accounts Receivable, cash applications, and collections required.
- Manufacturing experience strongly preferred.
- Experience with ERP/accounting systems and Microsoft Excel.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills with customers, vendors, and internal departments.
- Professional customer service and problem-solving skills.
- Ability to maintain the confidentiality of employee and company information.
Preferred Skills
- Experience with QuickBooks and/or ERP systems in a manufacturing environment.
- Understanding of inventory, receiving, and purchasing processes.
- Basic payroll, HR, or office administration experience.
- Strong problem-solving, organizational, and follow-up skills.
Position Details
- Hourly, non-exempt position.
- Full-time.
- On-site position in a manufacturing environment.
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
