Job Overview
We are seeking a motivated and detail-oriented Clerical Assistant to join our dynamic team. In this vital role, you will provide essential administrative support to ensure the smooth operation of our office environment. Your energetic approach and organizational skills will help maintain efficient workflows, enhance communication, and support our commitment to excellent customer service. This paid position offers an exciting opportunity to develop your office management and clerical expertise in a fast-paced setting.
Duties
- Manage front desk operations, greeting visitors and directing phone calls with professional phone etiquette and friendly customer support
- Handle multi-line phone systems, ensuring prompt and courteous communication with clients, vendors, and team members
- Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and Word processing tools with accuracy and speed
- Maintain organized records by proofreading documents, updating spreadsheets, and managing filing systems
- Assist in office management duties including scheduling appointments, coordinating meetings, and managing calendars
- Support client communication efforts by responding to inquiries via phone or email promptly and professionally
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
Skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with productivity software for data entry and document management
- Strong computer literacy with the ability to quickly adapt to new technical tools and office management systems
- Excellent organizational skills with keen attention to detail for proofreading and document accuracy
- Effective multi-tasking abilities with strong time management skills to prioritize workload efficiently
- Bilingual capabilities are a plus for supporting diverse client needs and enhancing communication
- Previous clerical or administrative experience is preferred, including front desk or personal assistant roles
- Demonstrated customer service skills with a professional demeanor in all interactions
- Familiarity with office equipment such as multi-line phone systems, printers, scanners, and fax machines
Join us as a Clerical Assistant where your proactive attitude and organizational prowess will make a meaningful impact every day. We value energetic team players committed to delivering exceptional support while growing their administrative expertise in a vibrant work environment.
Pay: $24.83 - $29.90 per hour
Work Location: In person
