JOB DESCRIPTION
Job Title: Financial Accountant
Job Code: 880427
Immediate Supervisor: Director of Finance
Status: Non-Exempt
JOB OVERVIEW
- Maintains financial data necessary to provide accurate and timely information required for Management decision making.
- Must be able to carry out defined procedures and duties under specific instructions, as well as be able to complete certain projects that require creative solutions.
- Responsibilities include communication with others to gain an understanding of their needs and expected results.
- Must make decisions regarding the necessary information required in the financial reporting process.
- Responsible for the processing and monitoring of billing services provided to Madonna by outside vendors as well as the processing of accurate and timely financial data pertaining to the Accounting and Patient Accounts departments.
- This process requires the ability to communicate in a positive manner with Madonna and outside vendor personnel.
- Must have a strong initiative to follow through in quality performance and the ability to organize and prioritize tasks.
ESSENTIAL FUNCTIONS
- Responsible for proper billing of services provided to Madonna by outside vendors in accordance with respective payor rules, regulations, and/or contract provisions.
- This includes all hospital Medicare, Medicaid, and insurance “bundled” services.
- Responsible for the communication, maintenance, and processing of Madonna order information obtained from the Sunrise system as it pertains to services to be performed by outside vendors.
- This information is used as a vehicle to inform vendors of the proper billing of the services received and is used to help verify vendor invoices received at a later date.
- Serves as the accounting functional expenses contact for outside services expense.
- This includes the accumulation, compilation, and reporting of outside service financial activity.
- Assist in the data collection and preparation of the annual miscellaneous 1099 forms.
- Reconcile the Madonna Rehabilitation Hospital general ledger operating and merchant accounts with the monthly bank statements.
- Reconcile physician cash and physician refund accounts.
- Coordinate the resubmission or payment of insufficient funds checks.
- Maintain calculation of Medicaid Case Mix weighted days and reimbursement based on level of care for applicable areas of hospital.
- Reconcile various accounts and perform monthly analysis for general ledger accounts including cash suspense and accounts receivable.
- Coordinate, compile and prepare information required for the Community Benefit section of the annual report and the footnote in the audited financial statements.
- Coordinate, compile and prepare any annual unclaimed property reporting.
- Backup for CDC billing and receivables processes.
- Assist patient account personnel with cash/deposit corrections.
- Print, distribute and file month end departmental revenue and expense reports, posting journals, AP distribution, and other supporting information.
- Maintain accurate distribution listings.
- Prepare payroll reports to include Nursing Key Indicators, Therapy Key Indicators, and the monthly FTE report.
- Prepare and distribute monthly transporation deparment metrics.
- Update Lincoln and Omaha equipment logs with patient information and usage of equipment (i.e. specialty beds, wound vac systems, trapeze).
- Monitor accuracy of financial information including verification and approval of outside rental equipment invoices.
- Act as a backup for the accounting assistant and cashier/clerk functions in their absence.
- Prepare accurate and timely journal entries with appropriate documentation for the monthly general ledger closing.
- Analyze account balances and make corrections if necessary.
- Assist in the compilation of the annual budget process including the preparation of reports and analysis.
- Assist in the compilation of information for the annual financial audit, i.e., schedule preparation.
- Assist in the development and maintenance of departmental and facility policies and procedures.
- Write and maintain appropriate departmental guidelines and policies as required.
- Assist with communication to all departments regarding accounting related issues and questions.
- Communicate with Department Director to inform of situations/problems impacting department.
- Provide billing information to outside vendors supplying equipment and services to Madonna Rehab Hospital patients.
- Follow instruction from supervisor to perform other functions as assigned in order to achieve the goals within the department and Madonna as a whole.
- Participate on teams and/or committees as requested.
- Work will be performed in an ethical and legal manner following organizational policies, processes, protocols and procedures. Responsible for quality service delivery and internal/external customer relations for Madonna as a whole, including upholding the mission and values for the department and facility.
- Operate calculator, copier, personal computer, and printer to produce the most efficient work.
- Maintain and ensure a safe environment for the department.
- Handles and operates all necessary equipment and performs required duties according to established safety standards to maintain compliance with regulations and prevent injury.
PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS
(PHYSICAL)
Light Work – Walk/Stand constantly while stooping, pulling/ pushing file cabinets, reaching/climbing to retrieve computer printouts/storage material, twisting at desk to operate phone, calculator, and computer with occasional lifting of approximately 20 pounds. Requires sufficient sight to see and read reports and computer screen. Requires sufficient hearing and speaking to communicate by phone or in person.
(ENVIRONMENT)
Inside, with office noise from numerous telephones, computers and printers.
QUALIFICATIONS (Education/training and/or Experience)
- Bachelor degree in business or accounting or an Associate degree from a business school or community college with at least two years' relevant non-profit or healthcare experience required.
- Four years’ related non-profit or healthcare work experience may be considered in lieu of formal education.
- Must possess technical and professional accounting skills along with verbal and written communications ability.
Background checks are conducted. When specific authorization forms are requested so that full background and history can be obtained, employees/applicants must sign the form(s) requested.
