JOB
Ventura Superior Court is accepting applications to establish a list for future vacancies.
Under general supervision, provides general and confidential administrative and clerical support to Superior Court judges and judicial officers, processes judicial decisions and other specialized clerical services in support of the Superior Court of California, County of Ventura. Incumbent may also perform other duties as dictated by the business need of the court. Incumbents in this class receive general supervision from a court supervisor and perform a variety of secretarial tasks in accordance with pre-established policies, procedures, and standards.
Distinguishing Characteristics:
The Court Judicial Secretary class provides general, confidential administrative and clerical services to several judges and judicial officers, which is distinguished from a Judicial Assistant classification. The latter attends court sessions to record proceedings and provide staff assistance to the judicial officer in case processing and courtroom documents review. EXAMPLE OF DUTIES
- Organize, set priorities and exercise sound judgment, tact, discretion, and diplomacy in dealing with sensitive situations and concerned customers.
-
Composes, types, formats, edits, revises, proofreads and prints a variety of legal correspondences; prepares other court related documents and materials, such as jury instructions, opinions, rulings and decisions.
-
Reviews documents for clerical accuracy, completeness and compliance with court requirements; copies documents for filing and/or distribution.
-
Maintains calendars for judicial officers; makes and confirms travel and other arrangements for training and business trips.
-
Opens and reviews mail or internal correspondence; determines priority and routes accordingly, or as required by court’s standard policies and procedures.
-
Answers, screens and directs telephone calls; maintains a high level quality of customer service while assisting customers by telephone and in person; receives, responds to inquiries from the public, media, authorized parties, bailiffs, attorneys, and/or refers them to appropriate staff or supervisor.
-
Serves as liaison with judicial officers, management, other departments, agencies and the public to facilitate the resolution of a variety of issues.
-
Appropriately handles confidential information regarding court related matters based on a thorough knowledge and understanding of court polices and standards. Establishes and maintains professional and effective working relationship with judicial officers, court employees, members of the public and others encountered in the course of work.
-
Maintains and updates case management systems; law books; judicial time off requests, and various judicial lists and logs.
-
Provides backup support to other judicial secretarial or administrative support staff.
Other Duties:Performs other duties as assigned. SUPPLEMENTAL INFORMATION
The selection process may be consolidated into one step or expanded into multiple stages contingent upon the size and quantity of the candidate pool. This recruitment may be used to establish an eligibility list for full time, part time, regular, extra-help or fixed term positions.
APPLICATION EVALUATION: All applications received will be evaluated based on the requirements of the position. A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the next step of the screening and selection process. Those individuals who are invited to continue to the next step in the screening and selection process will be contacted via the email address they provided in their application. This recruitment will close on Friday July 24, 2026, 5:00 p.m. PST.
SUPPLEMENTAL QUESTIONNAIRE: If applicable, all applicants are required to complete the Supplemental Questionnaire for this examination. The Supplemental Questionnaire shall be used throughout the examination process to assist in determining each applicant's qualifications and eligibility for this position.
WRITTEN ASSESSEMENT: A job-related assessment will be administered.
Tentative Date: TBD
PRACTICAL ASSESSEMENT: A job-related practical assessment will be administered.
Tentative Date: TBD
SELECTION INTERVIEW: The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quantity of the candidate pool. Following the evaluation of the applications, the most qualified candidates may be invited to an oral board panel interview or directly to the selection interview. If an oral board panel interview is conducted, top candidates from the oral board panel interview will be invited to the selection interview with the hiring executive and/or members of the court executive management team.
Tentative Date: TBD
PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work with others as a team and follow instructions.
CONDITIONS OF EMPLOYMENT: Working in any of the Ventura Superior Court facilities requires employees to be subject to security screening by security personnel who use a combination of walk-through and handheld screening devices.
BACKGROUND INVESTIGATION: Applicants may be subjected to a thorough background investigation, which may include personal and professional character references, inquiry into past employment, education, credit, criminal background and depending on the position, may include driving records. Please note that the pre-employment background process will include any interaction you may have from the application process through the time that you are provided a final offer of employment. Offer of employment may be rescinded at any time during the pre-employment background check process if the process determines that the applicant is not a good fit for the position.
