About Us
Moon Design USA is a growing retail and commercial design, project-development, and management company. We work with international and U.S. clients on retail-space development, project coordination, and cross-border collaboration.
Position Summary
We are seeking a reliable, detail-oriented bilingual Administrative Assistant to support our West Covina office. This role is ideal for someone who is organized, professional, comfortable communicating with different parties, and able to help keep a growing office running smoothly.
Responsibilities
- Receive, organize, and respond to routine emails; escalate important client or business matters promptly.
- Answer incoming calls and accurately take or relay messages.
- Coordinate basic communication with clients, commercial real-estate brokers, vendors, and service providers.
- Assist with scheduling, meeting coordination, document preparation, filing, and office records.
- Support communication and document coordination between the U.S. office, the company’s founder, and the China-based team, ensuring important matters are summarized and relayed promptly.
- Maintain basic office operations, including mail handling, supplies, visitor arrangements, and a professional office environment.
- Assist with simple research, follow-up tasks, and other administrative support as needed.
Qualifications
- Fluent in both Mandarin Chinese and English, with clear written and verbal communication skills.
- Previous administrative, office assistant, receptionist, customer service, or coordinator experience preferred.
- Strong organizational skills, attention to detail, reliability, and discretion.
- Comfortable using email, Microsoft Office or Google Workspace, and basic online tools.
- Able to work independently, prioritize tasks, and communicate updates clearly.
- Legally authorized to work in the United States.
Preferred Qualifications
- Experience communicating with clients, vendors, brokers, or professional service providers.
- Interest or experience in design, retail, commercial real estate, construction, or project coordination.
Please submit your resume and a short introduction describing your Mandarin/English ability, relevant work experience, and weekly availability.
Pay: $24.00 - $26.00 per hour
Work Location: In person
