Description: The Operations Specialist is an office-based position responsible for providing administrative, reporting, and operational support to the Construction and Maintenance teams. This role serves as a key resource for maintaining accurate records, coordinating business processes, preparing reports, and assisting with departmental activities. The successful candidate will be detail-oriented, highly organized, and able to manage multiple priorities while supporting the efficient execution of business operations. Requirements:
- Provide administrative and operational support to the Construction and Maintenance management and staff.
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Assist with month-end close activities, including data collection, validation, and reporting related to oil and gas operations.
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Support accounts payable processes, including invoice review, coding, tracking, and documentation.
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Prepare and submit regulatory reports and maintain supporting records in accordance with company and regulatory requirements.
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Generate, maintain, and distribute daily, weekly, and monthly operational reports using various company systems and databases.
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Coordinate and participate in monthly accrual meetings, compiling and organizing supporting information as needed.
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Maintain accurate operational records, databases, and departmental documentation.
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Assist field personnel with administrative processes, paperwork submissions, recordkeeping, and office-related support.
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Enter, track, and reconcile work order information and operational data within company systems.
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Respond to internal requests for information and provide general administrative assistance to department personnel.
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Support special projects and process improvement initiatives as assigned.
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Perform other duties as assigned for which the employee is qualified and trained.
Qualifications
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3 to 5 years of experience in an administrative, operations support, or business support role within the oil and gas industry preferred.
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Proficiency in Microsoft Office Suite, with advanced skills in Excel and working knowledge of Word and Spotfire.
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Experience working with business applications and databases, including WellEZ, OpenInvoice/Ticket, or similar systems.
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Familiarity with work order processing, data entry, tracking, and reporting systems.
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Strong organizational, analytical, and problem-solving skills.
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Excellent written and verbal communication skills.
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Demonstrated ability to manage multiple priorities and meet deadlines.
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High level of accuracy, attention to detail, and commitment to maintaining confidential information.
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Strong customer service mindset with the ability to collaborate effectively across departments.
Physical Demands and Exposures
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Primarily an office-based position requiring extended periods of sitting and computer use.
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Frequent use of standard office equipment, including computers, telephones, and printers.
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Occasional standing, walking, bending, or lifting of office supplies and files up to 20 pounds.
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Limited travel or visits to operational facilities may be required on an infrequent basis.
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Work is primarily performed in an office environment.
