Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.
Job Title: Administrative Assistant
Schedule: 7:30am-4:45pm Monday-Thursday (30-min lunch) & 7:30am-12:30pm on Fridays
Must-Haves & Notes:
- Strong Organizational Skills
- Strong Computer Skills: MS Office Suite - Excel
- Looking for experience building data-tracking formulas in Excel spreadsheets
- Experience with an ERP system and running reports/analysis from an ERP would be a plus, but not required.
- Professionalism!
- Experience supporting an executive is but not necessary if they have other relevant professional administrative assistant experience.
- Ideally looking for someone with the skills listed below:
- Calendar Management
- Travel Arrangements
- Scheduling
- Screening Phone Calls
- Meeting Coordination & Meeting Minutes
- Data Management & Reporting (MS Excel & ERP)
- ITAR Compliant
Job Description
Position Summary:
The Administrative Assistant provides comprehensive administrative, technical, and operational support directly to the General Manager (GM) and the broader management team. This position serves as a central hub for company leadership, ensuring efficient workflow, accurate data management, and seamless cross-departmental communication. The role demands advanced proficiency in digital workspace tools and a high level of organizational systems management to execute critical tasks, maintain executive schedules, and safeguard confidential company information.
Essential Functions / Responsibilities:
- Executive Support: Provide direct, high-level administrative assistance to the General Manager, including managing their daily schedule and priorities, screening phone calls, and handling confidential correspondence.
- Cross-Management Assistance: Help the wider management team coordinate cross-departmental projects, track action items, and meet critical deadlines.
- Calendar & Scheduling: Coordinate complex calendars, schedule leadership meetings, handle travel arrangements, and resolve timing conflicts proactively.
- Meeting Management: Prepare digital agendas and distribute accurate meeting minutes to the management team.
- Digital Correspondence: Draft, proofread, and filter executive communications, ensuring professional and timely internal and external messaging.
- Report Preparation: Collect and analyze data to create management reports, graphs and presentations utilizing new and existing software applications including Excel, Word, PowerPoint, etc.
Secondary Responsibilities:
- Assists other departments as required.
- Update the announcement board for company visitors.
- Perform other duties as assigned or as may be necessary.
Knowledge, Skills & Experiences:
- Education: High school diploma required; Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.
- Experience: 3+ years of experience in an administrative support role, preferably assisting executive or multi-manager teams.
- Organizational Expertise: Demonstrated capability to prioritize competing demands from multiple managers, manage complex calendars, and catch logistical overlaps under tight deadlines.
- Technical Software Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) or Google Workspace, including the ability to build data-tracking formulas in spreadsheets.
- Discretion: Strong commitment to maintaining strict confidentiality regarding sensitive management and company information.
- Communication: Excellent verbal and written communication skills suitable for interacting with company leadership.
#CNX100
Pay: $20.00 - $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
Education:
- High school or equivalent (Required)
Experience:
- administrative: 3 years (Required)
- building data-tracking formulas in Excel spreadsheets: 1 year (Required)
- ERP systems: 1 year (Preferred)
- MS Office: 3 years (Required)
Work Location: In person
