Administrative Assistant- Construction or Architectural/Engineering Exp.
Location: Livingston, NJ
Job Type: Full-Time | In-Person Only
Pay: $22.00 – $25.00 per hour
About the Role
Our well-established Architecture & Engineering (A&E) firm located in Livingston, New Jersey is seeking a highly organized, professional, and detail-oriented Receptionist / Administrative Assistant to support our principals, project managers, and technical teams.
This full-time, in-person position is ideal for someone who thrives in a fast-paced, collaborative office environment and enjoys supporting architectural and engineering operations.
Responsibilities
- Greet visitors and answer incoming calls in a courteous and professional manner
- Perform general administrative and clerical duties including filing, data entry, and document preparation
- Provide administrative and project support to architectural and engineering staff
- Process and manage RFIs (Requests for Information) and Submittals, using procore
- Assist with scheduling, correspondence, and document tracking
Qualifications
- Minimum 5+ years of administrative experience required
- Prior experience within an A&E firm or construction-related office preferred
- Familiarity with Deltek Vantagepoint and/or Procore preferred
- Proficiency in Microsoft Word and Excel
- Strong communication, organizational, and multitasking skills
- High attention to detail and ability to prioritize tasks effectively
- Comfortable handling phone systems and standard office equipment
Benefits
- 401(k) with company matching
- Health insurance
- Dental insurance
- Vision insurance
- Flexible Spending Account (FSA)
- Life insurance
- Paid time off
Schedule
- Monday through Friday
- 8-hour shift
- Full-time, in-person position
Location Requirements
- Must be able to reliably commute to Livingston, NJ 07039
- Must relocate prior to starting if not currently local
If you are a proactive and dependable professional looking to grow within a collaborative Architecture & Engineering environment, we encourage you to apply today.
Work Location: In person – Livingston, NJ
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Vision insurance
Ability to Commute:
- Livingston, NJ 07039 (Required)
Work Location: In person
