OVERVIEW: The employee occupying this position will provide office clerical and administrative support for the Business Council. Must be able to work with the public, be neat, tactful, and courteous; and have office and administrative skills.
ESSENTIAL FUNCTIONS OF THE JOB:
- Schedule and coordinate meetings, travel, and Business Committee activities.
- Prepare agendas, briefing papers, executive summaries, reports, and meeting materials.
- Organize, file, scan, index, and maintain Business Committee records and archives.
- Serve as the primary point of contact for phone calls, correspondence, and inquiries.
- Handle confidential and sensitive information in accordance with Tribal confidentiality policies and procedures.
- Handle incoming and outgoing mail, ensuring timely and accurate distribution.
- Greet community members, guests, partner agencies, and the public in a professional and respectful manner.
- Assist with the preparation, distribution, and retention of Business Committee packets, resolutions, reports, and official records.
- Work independently and collaboratively on special projects, research assignments, and ongoing administrative functions.
- Establish and maintain effective working relationships with Tribal departments, community members, elected officials, and external partners.
- Ability to adapt and shift workload to meet urgent demands of supervisor.
- Other duties as assigned.
DESIRED QUALIFICATIONS:
- Must have high school diploma or GED certificate.
- Must have 3+ years of recent documented administrative or related work experience.
- Must be able to pass a Washington State Criminal background check.
- Must have a valid Washington State driver license, a good driving record and be insurable.
- Must be able to and willing to follow oral and written directions and instructions of immediate supervisor.
- Must maintain strict confidentiality.
- Must have a positive, professional and friendly demeanor with a customer-service mindset.
- Ability to deal with problems involving a few concrete variables in standardized situations.
- Must have high level of interpersonal skills to handle sensitive and confidential situations.
- Must be able to interact and communicate with individuals at all levels of the organization.
- Must have knowledge of a variety of computer software applications in word processing, spreadsheets (MSWord, Excel).
- Must know how to generally operate multiple line telephones, copy machines, etc.
- Work requires continual attention in detail accurate filing, proofing materials, establishing priorities and meeting deadlines.
- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
PHYSICIAL REQUIREMENTS:
- Ability to move, carry or lift objects up to 10 pounds; including bending, stooping, kneeling.
- Ability to sit for long periods of time up to 8 hours.
- Ability to climb stairs.
- Ability to travel if needed.
- Ability to walk around in uneven terrain.
As with all positions of the Lower Elwha Klallam Tribe, this position is Indian Preference in hiring.
