Job Description
UW Athletics has an outstanding opportunity for a Student-Athlete Academic Services (SAAS) Program Coordinator (NE S SEIU 925 Non Supv) to join their team.
About this Opportunity
Reporting to the Associate Director of Advising and Administration, the SAAS Program Coordinator is responsible for providing comprehensive operational, administrative and programmatic support for Student-Athlete Academic Services by managing department resources, coordinating facilities and events, and maintaining critical systems and communications. The position oversees budgeting, purchasing, and key initiatives such as the Book Scholarship Program while supporting departmental leadership and cross-campus collaboration.
This position is primarily in-person, with the option to work remotely one day per week pending approval from the position’s supervisor.
Key Responsibilities
Management – 50%
Manage departmental purchasing and expenditures (~$30K), including budget tracking and cost analysis to recommend efficiencies.
Oversee supply ordering, inventory, and proactive resource planning for multiple departments.
Direct operations, maintenance, and space management for Graves Annex and Ackerley Academic Center.
Serve as primary liaison for facilities issues and emergencies, coordinating with campus partners and external vendors.
Administer and oversee the Book Scholarship Program, including budgeting, records, and reimbursements.
Coordinate with the University Bookstore, business office, compliance, and student-athletes to ensure accurate textbook processes.
Plan and execute departmental events, meetings, and programs, including logistics, scheduling, and payments.
Administrative Duties – 40%
Provide comprehensive administrative support, including meeting minutes, reporting, and executive assistance.
Manage and maintain databases, tracking systems, and key academic and compliance metrics (e.g., APR, GSR).
Lead communications efforts, including website updates, social media, digital content, and listserv management.
Support awards, recognitions, onboarding/offboarding, and represent the department on committees.
Guidance of Student-Athletes – 10%
Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
High school graduation or equivalent AND Minimum two years experience working as administrative assistant, office manager, operations or athletic department personnel.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Additional Qualifications
Strong managerial skills.
Experience with budget management.
Excellent written and verbal communication skills.
Ability to maintain a calm, rational approach to problem solving while working collaboratively with diverse stakeholders including students, parents, coaches, outside vendors, and departmental and campus staff.
Detailed knowledge of University policies and procedures and the ability to work in close conjunction with University academic and compliance staff.
Ability to work independently with minimal supervision to perform the tasks of the position.
Ability to multi-task effectively and complete assignments by established deadlines. Sensitivity and knowledge working with confidential student records.
About the Team
Compensation, Benefits and Position Details
Pay Range Minimum:
$47,256.00 annual
Pay Range Maximum:
$63,156.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
