Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for delivering outstanding customer service. If you thrive in fast-paced settings and enjoy multitasking, this is the perfect role for you!
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Maintain organized filing systems, including digital files using Google Workspace and productivity software such as Microsoft Office
- Perform data entry tasks accurately and efficiently, ensuring all records are up-to-date and properly maintained
- Assist with calendar management and scheduling appointments for team members or clients
- Support bookkeeping activities using QuickBooks and handle basic invoicing or expense tracking
- Provide excellent customer support by addressing inquiries promptly via phone or email, ensuring positive interactions
- Coordinate office supplies procurement and manage inventory to keep the workspace fully equipped and functional
Requirements
- Proven office management experience with a strong background in clerical tasks and administrative support
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Strong typing skills combined with attention to detail for proofreading documents and data entry accuracy
- Bilingual abilities are a plus to serve diverse client needs effectively
- Previous experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous
- Demonstrated professionalism in phone etiquette and customer service interactions
- Technical proficiency in office equipment such as multi-line phones, scanners, printers, and basic troubleshooting skills
Join us to be part of a vibrant team where your organizational talents make a real difference! We value proactive individuals who bring energy, precision, and a positive attitude to every task. This paid position offers an engaging environment where your skills will grow while supporting our mission of delivering exceptional service.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Employee assistance program
Work Location: In person
