The Event Accounting Assistant/Coordinator provides administrative, financial, and operational support for Conference Services. This position coordinates accounting and recordkeeping, supports event planning and execution, maintains financial documentation, and serves as a key resource for clients, vendors, and college personnel. The successful candidate will help ensure accurate financial reporting, efficient event operations, and exceptional customer service while supporting conferences, meetings, and special events across the college.
Key responsibilities include:
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Maintain financial records and documentation for Conference Services, including accounts receivable activities, payment processing, deposits, and record retention.
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Record financial transactions, prepare journal entries, post transactions to appropriate accounts, and ensure the accuracy of accounting records.
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Reconcile financial records and assist with monthly accounts receivable, accounts payable, financial statements, and revenue reporting activities.
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Verify invoices and coordinate with internal departments to support timely and accurate payment processing
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Audit financial records and assist with the preparation of reports in accordance with college policies, procedures, and reporting requirements.
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Assist with the planning and coordination of conferences, meetings, special events, and other Conference Services activities.
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Coordinate inventory of event and catering supplies and assist with ordering linens and other event materials as needed.
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Communicate and collaborate with clients, vendors, faculty, staff, and other stakeholders to support successful event execution and provide exceptional customer service throughout the event planning process.
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Support day-to-day Conference Services operations and assist with special projects and other duties as assigned.
