Pay Range $74,000-$83,000
The Grand Lodge of California is seeking an experienced and service-oriented Event Manager to support events and hospitality operations at the iconic California Masonic Memorial Temple. This position will join the Grand Lodge events team and focus primarily on events held at Freemasons’ Hall, the Emile Norman Art Gallery, and other private event spaces within CMMT.
This role is ideal for someone who enjoys creating exceptional guest experiences, managing multiple moving parts, and maintaining high standards in a distinctive and architecturally significant environment.
About Freemasons’ Hall at CMMT
Freemasons’ Hall at the California Masonic Memorial Temple is a distinctive executive-level meeting and event venue located in San Francisco. The venue combines historic architecture, refined interiors, and modern meeting capabilities to host Masonic and private gatherings in an environment designed to foster collaboration, hospitality, and meaningful experiences.
Position Summary
The Event Manager is responsible for planning, coordinating, and overseeing approximately 176 annual events hosted at Freemasons’ Hall and other CMMT event spaces. Events are generally intimate, executive-level gatherings ranging from approximately 10 to 75 attendees and include Masonic lodge meetings, member events, receptions, dinners, and private functions.
The Event Manager serves as the primary operational coordinator for these events, managing calendars, vendors, catering, room setup, and guest experience while ensuring that all spaces reflect the quality, professionalism, and hospitality standards associated with Freemasons’ Hall.
Key Responsibilities
Event Coordination & Client Support
Maintain and manage the calendar of Masonic and private events at Freemasons’ Hall and other CMMT spaces
Coordinate event logistics from initial scheduling through event completion
Serve as a primary point of contact for event hosts, lodge representatives, vendors, and internal departments
Ensure event spaces are properly prepared, furnished, and presented for each function
Support a high-touch hospitality experience appropriate for executive-level and member events
Sales & Client Relations
Partner with the sales team to support prospective client inquiries and bookings
Provide in-person tours of Freemasons’ Hall and other CMMT event spaces to prospective clients, vendors, and organizational stakeholders
Help communicate the unique character, capabilities, and hospitality standards of the venue to prospective users
Coordinate with sales and operations staff to ensure a smooth transition from booking through event execution
Support efforts to grow utilization of Freemasons’ Hall and related event spaces through excellent client experience and venue presentation
Catering & Vendor Coordination
Secure and coordinate catering options for events
Work directly with caterers to ensure timely setup, service quality, and cleanup
Coordinate with internal AV staff regarding sound, lighting, presentation, and technology needs
Manage relationships and scheduling with external setup, cleaning, and service vendors
Coordinate additional vendors and contractors as necessary
Facilities & Space Stewardship
Partner with facilities services to maintain Freemasons’ Hall and related spaces in excellent operational and aesthetic condition
Monitor event spaces for maintenance, repair, cleanliness, and presentation needs
Help ensure furnishings, fixtures, equipment, and event materials reflect a high standard of quality and care
Identify operational improvements and proactively address event-space issues
Operational Administration
Maintain accurate event schedules, setup information, vendor records, and event documentation
Coordinate room layouts, timelines, staffing needs, and operational details
Assist with event policies, procedures, and hospitality standards
Work with the finance team to process invoices, submit vendor payments, track event-related expenses
Support broader Grand Lodge event initiatives and special projects as needed
Qualifications
3+ years of experience in event management, hospitality, venue operations, or related fields
Strong organizational and project management skills
Ability to manage multiple events and priorities simultaneously
Excellent interpersonal and customer service skills
Experience coordinating vendors, caterers, and service providers
Strong attention to detail and commitment to quality presentation
Comfortable working independently and collaboratively across departments
Proficiency with calendar management, email communication, and standard office software
Experience with AV coordination or venue operations is preferred
Schedule & Work Environment
This position requires a flexible work schedule based on event operations. A typical workday may begin around 1:00 PM and conclude around 9:00 PM, though schedules will vary depending on event activity.
Morning, evening, and weekend work will be required on a regular basis. The position is expected to average approximately 40 hours per week.
Desired Characteristics
The ideal candidate will:
Take pride in creating polished and welcoming event experiences
Be highly responsive, professional, and solution-oriented
Appreciate the importance of maintaining historic and architecturally significant spaces
Thrive in a collaborative, service-focused environment
Demonstrate sound judgment, discretion, and reliability
Benefits
At the Masons of California and its related entities, you will have the opportunity to combine your passion for helping people and high ethical standards with opportunities to advance your career. In return for your skills and passion we offer:
A work environment focused on teamwork and support for excellent care
Excellent health, wage replacement, and other benefits for you and your family's well-being
A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the plan
Investment in your growth through tuition reimbursement - $1,500 per year
