Construction Administrative Coordinator
About Us
WCCG, Inc. is a professional full-service general contractor with two locations in California and one location in Nevada. We provide construction services within the retail, commercial and restaurant industries. Our presence across California and Nevada gives us the ability to serve our customers with fast and efficient response times while maintaining consistency in the services we provide.
Responsibilities:
- Coordinates, organizes, and collaborates with Project Managers through the complete lifecycle of the project.
- Manage daily all construction projects assigned to the PM.
- Maintain project documentation electronically and physically.
- Completes data entry into Vista software, creates project numbers.
- Generate Construction Subcontracts, Contracts, issue purchase orders, review sub-contract terms and conditions.
- Verify subcontractor qualifying documents, contractor license, certificate of insurance, etc.
- Assist field by working with vendors to coordinate material orders, issue purchase orders and scheduling equipment and deliveries.
- Compete Pre-Lien information and complete Lien Releases at the time of payment.
- Ensure that customer invoices are accurate, resolve any billing issues, and ensures that invoices are received on time.
- Assisting in tracking project costs, preparing budget forecasts, and identifying potential cost-saving measures.
- Assisting in developing project plans, establishing timelines, and identifying resource requirements.
- Collecting project closeout documents including building, electrical, and plumbing finals, documenting as-built, collecting waivers and warranties.
- Manage and oversee project related paperwork to ensure they're properly completed and filed– permit/safety books, site dailies, client weekly reports.
- Ability to pull business license and city permits.
- Ability to handle multiple tasks in a fast-paced environment.
- Ability to use computers and high level of competency with all Microsoft Applications.
- Strong Verbal and Writing communication skills.
- Positive attitude and good behavior
- Willingness to give instructions and follow through with productivity.
- Display resourcefulness, self-starting work habits, creativity, and problem solver.
Qualifications
- 3+ years of experience within the construction industry
- Demonstrate strong interpersonal skills, including the ability to listen, interpret and communicate effectively with office members and field staff.
- Possess excellent written and verbal communication skills.
- Ability to effectively meet deadlines.
- Attention to detail.
- Must have excellent computer skills, proficient in Microsoft Excel and Word
- Ability to handle multiple tasks in a fast-paced environment.
- Develop and maintain positive professional relationships both internally and externally.
- Ability to effectively manage multiple priorities and independently gather and compile reports.
Not a qualifying factor, but nice to have experience in subcontractor payment processes and construction billing.
Work Environment: This position does NOT require field work or travel and tends to be fast paced. This position would require sitting for prolonged periods of time at a desk in front of a computer.
Experience: At least three years management and office experience, preferably in the construction industry with basic accounting experience. Procore experience helpful but not required.
Hours: The regular hours for this position are 8:00 a.m. to 5:00 p.m. Typical workdays are weekdays, Monday through Friday; evenings and weekends as needed. Hours may vary due to the needs of the department.
Terms: This is a full-time, non-exempt level, benefits-eligible position. We offer a very competitive compensation package which includes a competitive hourly rate, medical insurance and a 401(k) plan. Compensation will be based upon experience, work ethic and availability.
This company hires individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, sexual orientation, military and veteran status, or any other characteristic protected by state or federal law.
Employment is contingent upon the new employee providing documents proving eligibility to work. This is a drug free company. All applicants are required to have reliable transportation.
Hourly Rate – Based on knowledge and experience. $27.50 - $30.00 per hour.
Pay: $27.50 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Experience:
- Construction administrative: 3 years (Preferred)
Work Location: In person
