JOB
Under general supervision, performs a variety of specialized legal clerical work of routine difficulty in support of the operations and services of the Justice Court.
EXAMPLE OF DUTIES
- Performs customer service both in-person and telephonically.
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Process a variety of court-related documents.
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Performs data entry, photocopying, and filing.
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Assists with receipting, bookkeeping, collections, and other financial transactions.
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Retrieves files and documents and retrieves, opens, and delivers mail.
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Accepts and processes filings of documents.
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Accepts and receives monies paid as fines, fees, bonds and other financial obligations, issues receipt. Disburses restitution, bond refunds, and court-ordered refunds. Enters cases into the FARE collection system. Retrieves, reviews, and posts State Tax interceptions (TIPS) and lottery interceptions.
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Prepares both daily and end-of-month reconciliation and remittance reports.
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Schedules hearings, notifies parties involved, maintains court calendar, and serves as a courtroom clerk.
- Assists supervisor in preparation of statistical and financial reports and in training court personnel.
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Performs other job-related duties as assigned.
SUPPLEMENTAL INFORMATION
Required Knowledge, Skills, and Abilities:
Knowledge of:
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Legal terminology and court procedures.
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General bookkeeping and accounting principles.
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AJACS program or other court specific automated case management system.
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Business English, spelling, grammar, punctuation, and composition.
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Clerical office practices and procedures.
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Research techniques and report writing.
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Current Microsoft Office software.
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Filing and recordkeeping.
Skill in:
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Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
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Establishing and maintaining effective working relationships with employees, other agencies, and the public.
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Organization and adherence to detail.
Ability to:
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Follow written and verbal instructions.
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Memorize procedures.
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Process work accurately and detect variations from the normal in documents and files.
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Type at a minimum speed of sixty (60) WPM.
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Comprehend and make inferences from written material and verbal communications.
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Effectively assist supervisor in preparing statistical and financial reports.
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Effectively assist in the training of court personnel on office procedures and use of equipment.
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Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
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Keep management informed of key operating issues affecting the department.
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Remain current in knowledge required to perform assigned duties.
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Handle confidential matters and maintain discretion always.
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Act with courtesy, tact, and diplomacy.
Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:
FLSA: Non-Exempt
Grade: 4
Classification: Classified
Safety Sensitive: No
