What You'll Do:
Project Support & Coordination
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Log-in MSL Samples upon arrival
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Sign scan and upload sample submission forms,
- Review samples to ensure proper documentation,
- Create labeled containers and project tracking folders,
- Email clients with sample receipt information and expected reporting dates
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Track project deadlines, deliverables, and internal review cycles
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Maintain and update project ALF items
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Manage document templates (proposals, reports, invoices, scopes of work)
Proposal & Report Production
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Format and compile proposals and technical reports to spec
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Maintain resume and project portfolio libraries for inclusion in proposals
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Track RFPs and help prepare submission materials
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Proofread and clean up technical documents for spelling, grammar, and formatting consistency
Document & Data Management
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Upload, track, organize and archive project files (proposals, contracts, etc.)
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Track MSL documentation
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Scan analysis sheets and upload to project file upon completion of project.
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Track and record MSL Sample Disposition – storage of samples after completion and tracking sample disposal schedule
Client & Vendor Interface
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Schedule meetings, site visits, and follow-ups with clients and subcontractors
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Send out thank-you notes, scheduling reminders, and other client communications
Internal Team Support
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Assist with onboarding new team members (IT setup, training resources, HR coordination)
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Maintain PTO calendars, travel schedules, and internal resource allocations
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Track professional licensing, certifications, and CEUs for our team
Finance & Resource Tracking
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Track billable time, utilization rates, and project budgets (working with PMs)
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Follow up on timesheets, expense reports, and reimbursements
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Assist with invoicing and collections coordination
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SubK invoice processing
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Track and maintain equipment calibration schedule
Laboratory Specific Support
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Consumable supply ordering and invoice processing
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Scheduling and tracking laboratory waste disposal
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Ensuring lab cleanliness checklist completed bi-weekly
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Assist with quality system management
Marketing & Outreach
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Help maintain your team's LinkedIn presence (draft posts, share updates)
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Track upcoming conferences, speaking engagements, and award deadlines
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Format case studies, presentations, and one-pagers
Special Projects
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Research products, vendors, or building codes for upcoming scopes
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Assist in compiling and updating training materials
What We're Looking For:
The expected pay range for this role and location is $18-$22/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.
Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.
ECS is an Equal Opportunity Employer. To learn more, click here.
