The Property Manager is responsible for managing the day-to-day management of properties as assigned. Each Property manager is assigned certain properties for which they are the primary contact. Property Managers are active on-call during the week and on assigned weekends and holidays on a rotational basis. The Property Manager additionally handles the administrative management of all CHDC managed properties including certification renewals, etc.
Responsibilities: Property Management
· Process Property maintenance and repair projects and requests for assigned properties.
· Monitor complaint log daily, process all requests, and concerns as necessary.
· Contact Director of Maintenance or Director of Housing Management before contracting vendors to complete maintenance and renovation projects for assigned Property (including obtaining bids, writing purchase orders, verifying work completion
· Review and approve all bills and invoices for assigned properties.
· Ensure that regular maintenance procedures occur, including but not limited to fuel delivery and extermination for all CHDC properties and clients.
· Review rent arrearages for assigned properties and meet monthly with Property Management Department to coordinate with Social Services staff on rent recovery procedures and/or commence legal actions.
· Submit rent roll adjustments for all rent roll changes for units at assigned properties to Director of Housing Management for approval.
· Conduct and manage with Property Management team tenant screening processes from open house to move-in for properties and clients, and assist with all CHDC Tenant Selection.
· Process annual recertification for tax credit units.
· Prepare and deliver to HPD Sec 8 mod rehab applications, and move-in/move-out information
· Attend tenant meetings to address Property management issues.
· Distribute monthly financial reports to CHDC clients.
· Attend monthly coop board meetings for assigned properties.
· Represent CHDC in court cases that may involve rent settlements, evictions, harassment, etc.
· Act as primary contact person for city agencies when necessary.
· Produce monthly DHS Vacancy Reports.
· Maintain DHS standard incident report book.
· Provide regular supervision to superintendents and front desk staff.
· Perform annual evaluations for superintendents and front desk staff.
· Attend weekly staff meetings.
· Attend job related workshops, i.e. Tax Credit, etc.
· Act as on-call Property managers on rotating weekends and holidays and back up for other Property managers.
Administration
- Handle all HPD, Sanitation Department, Fire Department and Property Department violation issues, if necessary
- Schedule and manage annual boiler inspections for all CHDC Properties and clients.
- Monitor and maintain current files on multiple dwelling registrations, fuel tank permits, heating plant-operating certificates for all CHDC owned and managed Properties.
- Work with Lease Administrator to prepare and execute apartment leases and subleases for properties and clients.
- Process multiple dwelling registrations with HPD as required by law for all CHDC properties.
- Apply for legal rent increases through DHCR in privately owned properties.
- Register with DHCR all rent stabilized units in all CHDC properties.
- Produce weekly reports for departmental open tasks.
- Produce, distribute and maintain co-op meeting minutes/open tasks tracking.
Minimum Qualifications
- Five years experience in property management with heavy administrative oversight; experience working with diverse populations; experience working with affordable housing preferred.
- Computer literacy including MS Office and Access; excellent administrative and organizational skills, strong written and oral communication skills; ability to multi task; ability to work within timeframes; Spanish speaking a plus.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- On call
Experience:
- Property management: 5 years (Preferred)
Work Location: In person
