Exxelia in Longwood, FL, is seeking an organized and proactive Receptionist to join our team. As the first point of contact for our manufacturing facility, you will play a crucial role in shaping visitor impressions and maintaining a smooth, efficient workplace environment.
The ideal candidate is an excellent communicator who excels at multitasking—effortlessly balancing traditional receptionist duties with meeting coordination and internal event planning. If you thrive in a dynamic environment and love bringing people together through seamless coordination, we want to hear from you!
Key Responsibilities
- Greet all clients, candidates, vendors, and visitors. Manage the guest sign-in and screening process and direct visitors to the appropriate department or individual.
- Answer, screen, and forward incoming phone calls while providing basic information about the company when needed. Manage the general office email inbox.
- Receive, sort, and distribute daily incoming mail to the correct internal recipients.
- Oversee the scheduling and coordination of conference rooms and shared meeting spaces to prevent conflicts.
- Ensure the reception area, main conference rooms, and communal spaces remain clean, organized, and fully stocked with necessary supplies.
- Assist in coordinating meetings, including ordering meals, snacks, and refreshments for client meetings, internal team lunches, and special events.
- Assist in planning and executing internal company events and celebrations.
Qualifications
- High school diploma or GED equivalent.
- 1–3 years of experience in a receptionist, administrative assistant, or customer service role; experience within a manufacturing environment is a plus.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and digital calendar scheduling.
- Exceptional verbal and written communication skills with a professional and friendly demeanor.
- Strong organizational and multitasking skills, with the ability to prioritize tasks in a fast-paced environment.
- A proactive approach to problem-solving and a high level of attention to detail.
- Fluency in both English and Spanish is preferred; English proficiency is required.
Exxelia is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?
Work Location: In person
