Job Summary
802 Cabinetry LLC is looking for a reliable and detail-oriented Accounting Assistant / AR & AP Coordinator to join our office team.
We are looking for someone with solid bookkeeping, accounts receivable, and accounts payable experience. Candidates who have previously worked at an accounting firm, CPA firm, bookkeeping firm, or tax office are strongly preferred.
This position will help manage daily accounting tasks, customer payments, vendor bills, invoices, account balances, and financial records. The ideal candidate must be organized, responsible, careful with numbers, and able to follow company procedures.
This role is important to our company because payment control, accurate records, and communication between office, warehouse, sales, and dispatch are part of our daily operation.
Responsibilities
-Track customer payments, deposits, balances, and overdue invoices.
-Follow up with customers regarding unpaid balances.
-Check payment status before orders are released, picked up, delivered, or shipped.
-Help manage COD, prepaid, and net account customer payments.
-Enter vendor bills and invoices into the accounting system.
-Match vendor bills with purchase orders, receipts, or approved expenses.
-Help prepare payment schedules for vendors.
-Review sales orders and invoices for accuracy.
-Assist with credit memos, refunds, adjustments, and account corrections.
K-eep accounting records organized and up to date.
-Prepare basic AR, AP, aging, and open balance reports.
-Communicate with sales, warehouse, dispatch, and management regarding payment issues.
-Support month-end closing and provide documents to the accountant or CPA when needed.
-Follow company procedures and protect confidential financial information.
Requirements
Previous experience in bookkeeping, accounting assistant, AR/AP, office accounting, or accounting firm work preferred.
Experience working at an accounting firm, CPA firm, bookkeeping firm, or tax office is strongly preferred.
Basic accounting knowledge.
Strong attention to detail.
Good communication skills by phone and email.
Comfortable using accounting software such as Zoho Books, QuickBooks, or similar systems.
Good Excel or Google Sheets skills.
Able to stay organized and handle multiple tasks.
Must be responsible, honest, and dependable.
Able to work in a fast-paced office environment.
Preferred Qualifications
1–3 years of accounting, bookkeeping, AR/AP, or office admin experience.
Prior accounting firm, CPA firm, bookkeeping firm, or tax office experience.
Experience with business bookkeeping, bank reconciliation, vendor bills, customer payments, and month-end support.
Experience in wholesale, warehouse, construction supply, cabinetry, or building materials is a plus.
Experience with Zoho Books or Zoho Inventory is a plus.
Bilingual English/Chinese is a plus, but not required.
Work Schedule
Monday to Friday.
Full-time schedule.
What We Are Looking For
We are looking for someone who can help us keep our accounting system clean, follow up on payments, avoid mistakes, and communicate clearly with the team.
The right person should understand basic accounting procedures, be comfortable working with invoices and payments, and be able to follow company processes carefully. We prefer a candidate who has worked in an accounting firm or bookkeeping environment because this role requires accuracy, organization, and strong accounting habits.
Benefits
Benefits will be discussed during the interview.
How to Apply
Please submit your resume. Qualified candidates will be contacted for an interview.
Pay: $24.00 - $28.00 per hour
Work Location: In person
