Overview
Join our vibrant ballet school community as the Operations Administrator, where your energetic and organized approach will keep our daily operations running smoothly and efficiently. In this dynamic role, you will oversee administrative functions, coordinate schedules, manage vendor relationships, and support the overall excellence of our ballet programs. Your proactive mindset and attention to detail will ensure a seamless experience for students, staff, and visitors alike. This paid position offers a fantastic opportunity to contribute to the arts while honing your administrative and management skills in a lively, creative environment.
Responsibilities
- Managing daily school operations, communications, enrolment including front desk duties, and client communication to ensure a welcoming atmosphere.
- Serving as a primary point of contact for students, families faculty and visitors.
- Coordinating schedules, class rosters, staffing, substitutes, attendance and payroll hours. .
- Supporting student placement and level advancement administration.
- Managing tuition-related communications and administrative records.
- Coordinating the annual recital and other school events.
- Overseeing office and facility needs, supplies vendors and studio rentals.
- Maintaining the BCH website, social media newsletters and promotional communications.
- Planning ahead and identifying operational needs before they become problems.
- Hours are approximately 2:30pm-9:30pm Monday-Thursday with additional Friday/Saturday hours a few times per year.
Requirements:
- Exceptionally organized and detail-oriented.
- A strong communicator with excellent written and interpersonal skills.
- Professional, dependable, diplomatic and comfortable working independently.
- Proactive, resourceful, and calm in a busy environment.
- Comfortably working with children, families faculty, vendors and the public.
- Basic knowledge of ballet terminology very helpful for the operations of a ballet school.
- Proficient with Microsoft Office and comfortable learning and using administrative software, WordPress, and social media platforms.
- Previous experience in arts administration, education, dance/ballet, school administration or similar environments is highly valued.
- Please apply by sending a letter of introduction outlining your relevant experience and interest in the position with your resume and references via email by September 15, 2026. Candidates chosen to be interviewed will be notified via email the following week.
- Join us in creating an inspiring environment where artistry meets organization! Your energetic approach will help foster a positive atmosphere that supports our students’ growth and success while ensuring our operations run seamlessly behind the scenes. This is more than an administrative role — it’s an opportunity to be part of a thriving arts community dedicated to excellence in ballet education.
Pay: $25.00 - $38.00 per hour
Work Location: In person
