The accounts payable clerk is responsible for all aspects of payables on a day-to-day basis. The below gives specific job responsibilities:
- Printing daily emails or sorting invoices received in the mail, matching them to packing slips, entering into our ERP system, Dynamics D365 for our 3 affiliated organizations. In addition to PO invoices, there will be non-PO invoices and our monthly credit card that will have to be entered and expensed accurately to GL. We are also working on upgrading to a paperless system. Currently training and using Invoice capture (AI) to help streamline the entering of invoices.
- Pays invoices weekly, verifying transaction information, preparing disbursements, and works with Controller to authorize payment. We pay vendors with both ACH and checks. Will be required to upload ACH batches on to the bank website along with positive pay files and mailing checks after each Payables run.
- Verifies vendor statements monthly by reconciling and reaching out when missing invoices.
- Assists with month end close, making sure all vendor invoices and credit card charges entered in a timely fashionWe expect to close the prior month in seven working days.
- Maintains all vendor files by filing all payments after weekly payable runs.
- Will be responsible to back up receptionist with answering the phones and front door
Accounts Payable Qualifications and Skills:
- High degree of accuracy
- Great attention to detail and organizational skills
- Strong communication skills
- Able to work well within office setting
Education and Experience Requirements:
- Associate degree in related field would be highly desirable.
- Previous accounting experience, specifically with Payables a plus
Work Hours and Benefits:
- Applicants required to work in our Penn Yan facility for an eight hour day, hours can be flexible and over time granted if applicable.
Job Type:
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Pay: From $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
