This is a specialized administrative position with primary responsibilities of providing support to the division's Bureau of Groundwater, the Wells Program, and field staff regarding the District's Regulatory Services groundwater programs. The position involves advanced secretarial/clerical work. This position functions with minimum supervision of activities. The individual filling this position should understand the organization, policies and programs of the District as well as the specialized technical vocabulary used in the Regulatory Services Division.
Checks for accuracy and completeness of water well permit applications and well completion reports prior to entering data into the Well E-Permitting and E-Regulatory databases. Makes initial evaluation of whether permits can be issued and issues permits as appropriate. Interacts with water well contractors daily regarding District rules and program requirements. Checks water well permit applications against restrictive contamination permitting areas identified by FDEP. Uses GIS to initially evaluate potential local hazards and setback issues as well as need for consumptive use permitting. Coordinates closely with consumptive use personnel to ensure that all overlapping requirements are met. Provides assistance to the public/regulated community including assisting with reports from the database for various information. Schedules and administers water well contractor examination. Supplies the public with specific permitting information on applications for all District functions, i.e., consumptive use, water well construction, etc. Stays updated on rule changes.
Opens and routes incoming mail. Collects, logs, applies correct postage and posts outgoing mail. Orders office supplies, including postage. Answers and directs telephone calls. Compiles daily bank deposit and reconciles receipts with Headquarters’ records. Performs consumptive use compliance audits as required. Scans documents for electronic record retention. Performs other duties as assigned.
Special Abilities:
Considerable knowledge of business English, spelling and punctuation. Working knowledge of Windows applications including Excel, Word, and Outlook as well as computer data entry. Knowledge of division rules, regulations, practices and procedures are desirable. Ability to prepare routine documents and correspondence. Ability to receive and relate to the public with poise, tact, patience and courtesy. Ability to make decisions in the absence of an immediate supervisor in the area office. Familiarity with specialized technical vocabulary and District policies is also valuable
Minimum Qualifications:
Graduation from high school and two years of secretarial/clerical experience; or completion of one year of advanced secretarial or office practice training after high school graduation and one year of secretarial/clerical experience. Advanced education can substitute for two years of the experience requirement.
Pay: Up to $41,849.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
