Position Overview:
Copia Resources CA, Inc. is seeking a high-level, hands-on Human Resources Generalist to support and manage core HR functions. This role requires strong working knowledge of California employment law and compliance, including ADA, CFRA/FMLA, and workers’ compensation. This is an independent HR position that requires sound judgment, discretion, and the ability to work independently while supporting employees and leadership in a fast-paced, hands-on environment. The HR Generalist will serve as the primary HR contact for employee relations, legal matters, and compliance oversight, while also handling day-to-day HR operations like payroll, leaves, and benefits.
Job Duties:
- Manage full-cycle recruitment including posting, screening, interviewing, and coordinating offers for exempt and non-exempt roles.
- Oversee, initiate, and maintain onboarding processes and materials for consistency and engagement.
- Serve as the first point of contact for employee concerns, conflicts, and policy questions.
- Guide supervisors through corrective action, progressive discipline, and termination processes.
- Prepare and document disciplinary actions, coaching plans, and termination paperwork.
- Support and standardize performance appraisal processes and improvement plans.
- Manage all leave types, including CFRA, FMLA, PDL, pregnancy accommodations, and personal leaves.
- Conduct and document ADA interactive process meetings and reasonable accommodations.
- Coordinate workers’ comp claims from initial report through resolution, including communication with adjusters and medical providers.
- Partner with operations to promote workplace safety and injury prevention practices.
- Maintain deep working knowledge of California labor law, including wage and hour, meal and rest break laws, and required postings.
- Respond to audits, wage claims, labor board complaints, and legal inquiries with support from legal counsel as needed.
- Partner with attorneys and insurance representatives on employment-related risk management.
- Support proper FLSA classification, job descriptions, and wage compliance.
- Maintain compliant personnel files, I-9 records, and confidentiality protocols.
- Verify and process semi-monthly payroll using ADP Workforce Now.
- Administer benefits programs: enrollments, terminations, open enrollment, and employee education.
- Track PTO, holiday, and sick time accruals; resolve discrepancies.
- Serve as liaison with benefit brokers, carriers, and employees for benefit issues.
- Identify training needs and help create or deliver onboarding and compliance-related training for employees and supervisors.
- Draft, revise, and implement HR policies and employee handbook content with legal support.
- Support internal and external audits (e.g., EDD, OSHA, benefits, insurance).
- Maintain HRIS system accuracy (ADP Workforce Now), including department codes, PTO rules, and reporting structures.
- Assist in preparing compliance reports (ACA, EEO-1, etc.).
Required Qualifications
- 4+ years of high-level HR generalist or HR manager-level experience
- Associate degree required; Bachelor’s degree or HR certification (PHR, SHRM-CP) preferred
- Valid driver’s license and ability to travel periodically
- Must commit to working from 7:00 am to 4:00 pm in our San Ramon, CA office and must be available for work on select major holidays. This is not a remote position.
- Strong working knowledge of California labor law, leave laws, and compliance
- Proven experience managing ADA accommodations, CFRA/FMLA leaves, and workers’ comp
- Skilled in employee relations, conflict resolution, and documentation
- Spanish fluency is required
The ideal Candidate
- Strong ability to work independently and manage multiple priorities
- High level of accountability and attention to detail
- Organized, detail-oriented, and able to prioritize multiple responsibilities independently
- Growth mindset with a proactive approach to learning and problem-solving
- Experience with Mac systems preferred
- Proficient with ADP Workforce Now, Microsoft Office, and Dropbox
- Experience in working-class or blue-collar environments strongly preferred and highly prioritized
Job Type: Full-time
Pay: $80,000.00 - $100,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- high-level HR: 4 years (Required)
- Workers' compensation: 1 year (Required)
- Recruiting: 2 years (Required)
Language:
Ability to Commute:
- San Ramon, CA 94583 (Required)
Willingness to travel:
Work Location: In person
