Position Overview
This is a seasonal position from June through August, with the possibility of extension based on performance, availability, and organizational needs.
Kings Bay Y is seeking a reliable and organized seasonal full-time HR Administrative Aide to support our Human Resources team during the summer season. This role is ideal for someone looking to gain hands-on HR and administrative experience in a fast-paced environment. The Aide will assist with employee onboarding, filing, recordkeeping, and general administrative support for seasonal staff.
Job Responsibilities
- Assist with onboarding and orientation for new employees by preparing information packets, reviewing policies, and collecting required signatures and forms
- Maintain employee HR records, including hiring, transfers, terminations, and seasonal attendance tracking
- Organize, file, and maintain both electronic and physical personnel files
- Assist with scheduling, calendar coordination, and administrative follow-up
- Support the HR department with day-to-day administrative tasks
- Manage data entry and spreadsheet tracking related to onboarding and compliance
- Help maintain accurate and confidential employee records
- Provide general office and clerical support to the HR team
Qualifications & Skills
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Positive attitude and willingness to learn
- Ability to multitask in a fast-paced environment
- Flexibility and reliability
- Comfortable handling confidential information
- Proficiency in Google Workspace
- Basic spreadsheet preparation and tracking experience
- Strong filing and organizational skills
Education & Experience Requirements
- Associate’s degree preferred and/or equivalent work experience
- Previous administrative support experience preferred
- Experience with scheduling and calendar management preferred
- Familiarity with spreadsheets and data entry required
Schedule
- Full-time seasonal position; 9:00 am - 5:00 pm, Monday - Friday
- Seasonal position: June through August, with the possibility of extension based on availability and organizational needs.
Compensation
- Pay: $19 - $21 per hour (commensurate with experience), approximately 40 hours per week, Monday - Friday
Location
- In person: Kings Bay Y - 3495 Nostrand Avenue, Brooklyn, NY 11229
Pay: $19.00 - $21.00 per hour
Experience:
- Administrative: 2 years (Preferred)
- managing employee records: 1 year (Preferred)
- Physical and Electronic filing systems: 1 year (Preferred)
Ability to Commute:
- Brooklyn, NY 11229 (Required)
Work Location: In person
