Small real estate firm is seeking organized, efficient and dependable Assistant Property Management, Executive Assistant and Bookkeeper for immediate employment ALL IN ONE!
Key Responsibilities:
- Field Property Management
- Serve as the primary point of contact for tenant inquiries and concerns
- Supervise and coordinate outside superintendents and maintenance staff
- Manage vendor and supplier relationships; coordinate repairs and service contracts
- Oversee day-to-day property operations and ensure properties are well-maintained
Executive Assistant
- Independently manage daily office operations, filing systems, and administrative workflows
- Handle personal and business affairs for the principal with the utmost discretion and professionalism
- Draft and manage correspondence, scheduling, and follow-ups across multiple priorities
Bookkeeping
- Maintain and reconcile multiple QuickBooks files and bank accounts
- Manage accounts payable and accounts receivable
- Perform credit card reconciliations and monthly close procedures
- Prepare financial reports as needed for management review
Requirements:
- Minimum 3 years of experience in real estate or a closely related field — required
- Advanced proficiency in QuickBooks and Microsoft Office (Word and Excel in particular)
- Excellent written and verbal communication skills with strong follow-up discipline
- Professional demeanor, meticulous attention to detail, and exceptional organizational skills
- Proven ability to multitask and manage competing priorities without supervision
- Valid driver's license and reliable personal vehicle — required
Details:
Mon–Fri, 9am – 6pm. Office located in Rego Park, Queens.
How to Apply:
Please apply only if you possess the required skills. To ensure security and efficiency, we utilize a multi-stage screening process; only qualified individuals will be contacted for an initial interview after screening. Paste your resume into the body of the email (no attachments).
Job Type: Full-time
Pay: $1.00 - $2.00 per year
Application Question(s):
- Years of experience working in a real estate or property management office?
- Your level of QuickBooks experience? (Beginner / Intermediate / Advanced)
- Do you have previous experience handling tenant coordination and vendor management?
- Are you comfortable performing fieldwork and conducting on-site property visits?
Work Location: In person
