BOOKKEEPER: Perform a wide variety of clerical and secretarial duties to coordinate school office activites and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal.
DISTINGUISHING CHARACTERISTICS: Incumbents perform a variety of clerical and secretarial duties in a small to medium-sized school. Incumbents perform a variety of clerical and secretarial duties in a large elementary school with a larger number of faculty, student body enrollment and educational programs.
REPRESENTATIVE DUTIES:
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Coordinate a variety of office activities to assist the Princpal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
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Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
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Train and provide work directions to clerical personnel and students workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
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Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
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Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
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Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
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Administer first aid to ill and injuured students; contact the nurse, parents or public safety agencies as appropriate.
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Register, release or transfer students; complete enrollment information and database.
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Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
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Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
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Provide clerical assistance to faculty and staff as needed.
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Orient new and substitute teachers; provide directions, keys and instructional materials.
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Perform related duties as assigned.
KNOWLEDGE OF:
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Modern office practices, procedures and equipment.
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Record-keeping techniques.
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Health and safety regulations.
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Correct English usage, grammar, spelling, punctuation and vocabulary.
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Oral and written communication skills.
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Interpersonal skills using tact, patience and courtesy.
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Telephone techniques and etiquette.
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Basic first aid techniques.
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Operation of standard office machines including computer equipment.
ABILITY TO:
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Perform a wide variety of clerical and secretarial duties to coordinate school office activites and assist the Principal in a variety of adminstrative tasks.
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Perform public relations and communications services for the Principal.
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Add, subtract, multiply and divide quickly and accurately.
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Understand and follow oral and written directions.
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Compose correspondence independently.
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Complete work with many interruptions.
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Type at an acceptable rate of speed.
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Work indpendently with little direction.
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Establish and maintain cooperative and effective working relationships with others.
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Learn, interpret, apply and explain rules, regulations, policies and procedures.
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Operate a variety of office machines including typewriter, computer terminal, calculator and copiers.
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Understand and work within a scope of authority.
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Maintain good public relations with students, parents, teachers and the public.
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Meet schedules and time lines.
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Plan and organize work.
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Train and provide work direction to others.
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Compile and maintain accurate records and prepare reports.
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Work confidentially with discretion.
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Communicate effectively both orally and in writing.
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Administer first aide to ill or injured students.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: High School Disploma, GED Certificate, bookkeeping experience a must.
