Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary:
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The Inventory Coordinator Lead at Pennsylvania Hospital reports directly to the Director of Pharmacy and is responsible for all direct and wholesale pharmacy purchasing duties and the scheduling and reviewing of all medication inventories for all pharmacy areas. This position is responsible for any monthly metrics and usage reports and for the education of new staff on the ordering responsibilities of the department. The Inventory Coordinator Lead works with the Director in searching for cost savings with the purchasing of medications and effectively utilizes computers for word processing, generation of special reports, data base management, and wholesale purchasing.
Responsibilities:
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QUALITY: Responsible for the overview for all pharmacy areas in determining the best source of supply of ordered items based on availability, price, and quality following Pharmacy policies and procedures. Responsible to inspect and maintain adequate inventory levels of medications and supplies. Assists with the development and implementation of inventory cost containment initiatives. Schedules, supervises and assists with all pharmacy inventories. Is responsible for compilation of all required data to ensure accuracy. Maintains a clean, orderly, and safe environment to facilitate accurate and safe location and retrieval of medications by pharmacy staff.
COMPLIANCE: Responsible for and maintains necessary documentation of all purchasing, receipt, inventory, returns, and credits related to such purchases. Responsible for and assures appropriate distribution of all medications procured for other departments according to state and federal regulations. Responsible for the overview for all pharmacy areas in Coordinating product recalls and performance issues. Maintains necessary documentation. Supervises the timely processing and storage of all returns of outdated and unusable items to their respective vendors, and the maintenance of all transactions to ensure proper crediting. Responsible and performs regular audits of stock areas for expired medications and compliance with regulatory entities. Adheres to all policies, procedures, laws and regulations that govern the procurement, receipt, handling, and storage of controlled substances including maintaining all necessary documentation.
COMMUNICATION: Effectively communicates in a clear and timely manner any inventory issues that impact patient care. Provides regular status updates. Provides alternatives and recommendations to Pharmacy managers, when applicable. Effectively utilizes information system resources for communication, reporting, data base management, and purchasing responsibilities. Maintains and updates computer order processing systems with drug wholesalers. Identifies and communicates usage trends when necessary. Forwards invoices for review and approval to Director of Pharmacy in timely manner. Reports any irresolvable discrepancies to Director of Pharmacy or any of the Associate Directors immediately. Works closely with Business Manager and Senior Financial Analyst to provide pertinent information and data when needed.
PURCHASING: Coordinates and reconciles the delivery, receipt, and storage of goods purchased. Accurately performs data entry of stock and non-stock purchases utilizing web-based sites and other software. Responsible that the pharmacy department adheres to purchasing contracts and preferred vendor product options. Maintains spreadsheets and records of purchasing trends (ex. vendor log, hemostat log). Assesses inventory and purchasing workloads for all pharmacy areas to anticipate possible issues. Requests resources and offers solutions to minimize problems. Adheres to purchasing authority guidelines, as determined by the Director of Pharmacy. Responsible to assure that all requests for purchase of non-approved or non-formulary medications have been properly approved by Pharmacy managers. Maintains cost data relevant to unanticipated drug expenditures to aid in the justification of budget variances. Will work closely with the Director of Pharmacy on PAH Medication Value Committee to research cost savings possibilities
TRAINING: Responsible for the training of all personnel who work in the inventory and purchasing area. Serves as their first point of contact for questions or concerns.
Credentials:
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Certified Pharmacy Technician - PTCB (Preferred)
Education or Equivalent Experience:
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H.S. Diploma/GED (Required)
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2+ years with inventory control and purchasing, preferably in a hospital or institutional setting.
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Associate of Arts or Science (Required)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
