MORGAN COUNTY SCHOOL DISTRICT RE-3
POSITION DESCRIPTION
POSITION TITLE: Administrative Assistant
REPORTS TO: Building Principal / Site Administrator
WORK YEAR: 174 Days / 4 days per week
POSITION SUMMARY:
Assists the administrator in the organization and maintaining of operational routines and a positive efficient working environment. Has primary responsibility for essential record keeping and generating reports.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
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Maintains a schedule of appointments and makes arrangements for conferences and interviews.
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Organizes, schedules and supervises site or department office routines and functions.
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Performs confidential and regular bookkeeping and/or record keeping tasks associated with the specific site or department
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Gathers, organizes, stores and retrieves pertinent data as needed.
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Maintains confidential, regular, and computerized filing systems.
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Processes incoming and outgoing correspondence as instructed and appropriate.
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Places and receives telephone calls routes, and/or records messages.
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Acts as liaison between administrator and staff, students, patrons or the public.
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Operates business machines, computers and related office equipment.
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Maintains supplies and places orders as needed.
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Keeps up-to-date site or department policies and procedures.
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Keeps as well informed as possible about the school district’s objectives, policies, plans and how the site or department implements and/or supports them.
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Performs such other duties as directed or required.
KNOWLEDGE, SKILLS, AND ABILITIES:
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Interest in the education of youth in a public-school setting
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Proficiency in typing, computer operation and modern office practices
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Takes and transcribes dictation of various types, including correspondence, reports and notices
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Demonstrate effective English communication in both oral and written form
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Demonstrate pleasant, patient, outgoing, collegial interpersonal relationship skills
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Demonstrate initiative, organizational and time management skills
EDUCATION AND QUALIFICATIONS:
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High School Diploma
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Two years job experience as a secretary or graduation from a recognized secretarial school
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Such alternatives to the above qualifications as the administrator may find appropriate and acceptable
