Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of tasks in a fast-paced environment. Your positive attitude and proactive approach will help create a welcoming atmosphere for clients, visitors, and team members alike.
Duties
- Greet visitors and clients warmly, providing exceptional customer service at all times
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
- Assist with appointment scheduling, calendar management, and reminders for staff or clients
- Support office management tasks such as data entry, proofreading documents, and maintaining office supplies
- Perform basic bookkeeping functions using QuickBooks or similar accounting software
- Provide clerical support including typing reports, managing records, and supporting data entry projects
Requirements
- Proven experience in office administration or as a receptionist, preferably in medical or dental settings
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to assist diverse client needs
- Experience with office management software such as QuickBooks is a plus
- Demonstrated customer service skills with a friendly and professional demeanor
- Ability to handle confidential information discreetly and accurately
- Strong typing skills with attention to detail for proofreading and data entry tasks
- Knowledge of medical or dental receptionist duties is advantageous but not required; willingness to learn is essential
Join us to be part of a vibrant team where your organizational talents and positive energy will make a real difference! We value every team member’s contribution and provide an engaging environment focused on growth, support, and excellence.
Pay: $15.00 - $18.00 per hour
Work Location: In person
