About Melaaura
Melaaura is a luxury furniture and design company specializing in custom indoor and outdoor furnishings for residential, hospitality, and commercial projects. We work with designers, architects, and developers worldwide, delivering exceptional products and customer service.
We are looking for a highly organized, detail-oriented Administrative & Logistics Coordinator to become an essential part of our growing team. This position is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can manage multiple responsibilities with accuracy and professionalism.
Responsibilities
- Manage daily administrative operations and showroom organization.
- Process invoices, purchase orders, payments, and maintain accurate records.
- Perform bookkeeping and accounting tasks using QuickBooks.
- Coordinate domestic and international shipments with freight forwarders and logistics companies.
- Track orders, containers, and deliveries while communicating updates to clients and vendors.
- Prepare spreadsheets, reports, and business documents.
- Manage calendars, appointments, and internal communications.
- Draft professional emails and correspondence with clients, vendors, and international factories.
- Maintain organized digital files using Google Workspace.
- Support the sales and design teams with administrative tasks.
- Assist with inventory tracking and operational reporting.
- Handle multiple projects while meeting deadlines with exceptional attention to detail.
Qualifications
- Minimum 5 years of administrative experience (required).
- Minimum 3 years of QuickBooks experience (required).
- Experience with international shipping, logistics, and freight coordination (required).
- Advanced proficiency in Google Workspace (Gmail, Docs, Sheets, Drive, Calendar).
- Strong Microsoft Excel skills, including formulas, spreadsheets, and reporting.
- Comfortable working within the Apple (Mac) operating system and Apple ecosystem.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize in a fast-paced environment.
- Professional, reliable, and detail-oriented.
- Experience in the furniture, interior design, manufacturing, or luxury products industry is a plus.
What We’re Looking For
The ideal candidate is proactive, organized, and takes ownership of their work. They are comfortable communicating with team, international vendors, shipping companies, clients, and internal team members while maintaining a high level of professionalism and accuracy.
Benefits
- Competitive salary based on experience.
- Opportunity to grow within a luxury design company.
- Collaborative and creative work environment.
- Work with exclusive international brands and custom furniture collections.
Pay: $35.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
