Position Summary
The Billing, A/R Collections, and Inventory Control Specialist is responsible for ensuring accurate customer billing, timely collection of outstanding accounts receivable, and effective management of inventory records. This role supports the organization's financial health by maintaining accurate documentation, resolving customer account issues, and ensuring inventory accuracy through monitoring and reconciliation.
Key ResponsibilitiesBilling
- Prepare, review, and process customer invoices accurately and on time.
- Verify billing information, pricing, purchase orders, and supporting documentation.
- Resolve billing discrepancies by coordinating with customers and internal departments.
- Maintain organized billing records and documentation.
- Process credit memos, adjustments, and account corrections as needed.
Accounts Receivable & Collections
- Monitor customer accounts to ensure timely payment.
- Contact customers regarding overdue invoices through phone, email, and written correspondence.
- Investigate and resolve payment disputes and account discrepancies.
- Apply customer payments accurately to accounts.
- Prepare aging reports and provide updates to management.
- Recommend accounts for further collection action when appropriate.
- Maintain positive customer relationships while enforcing company credit and collection policies.
Inventory Control
- Monitor inventory levels to maintain accurate stock records.
- Perform inventory counts, cycle counts, and reconciliations.
- Investigate inventory variances and recommend corrective actions.
- Process inventory adjustments and maintain inventory databases.
- Coordinate with purchasing, warehouse, and operations teams to ensure inventory accuracy.
- Assist with receiving, shipping, and inventory audits when required.
- Prepare inventory reports for management.
Qualifications
- High school diploma or equivalent required; associate's or bachelor's degree in Accounting, Business Administration, or a related field preferred.
- Experience in billing, accounts receivable, collections, inventory control, or a related administrative role.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Experience with ERP, accounting, or inventory management software preferred.
- Strong mathematical, analytical, and organizational skills.
- Excellent communication and customer service skills.
- Ability to prioritize multiple tasks and meet deadlines.
- High level of accuracy and attention to detail.
Preferred Skills
- Knowledge of accounting principles and accounts receivable processes.
- Experience with inventory management and reconciliation procedures.
- Ability to analyze reports and identify discrepancies.
- Strong problem-solving and decision-making skills.
- Ability to work independently and as part of a team.
- Professional and courteous communication with customers and internal departments.
Physical Requirements
- Ability to sit, stand, and use a computer for extended periods.
- Occasionally lift or move items up to 25 pounds.
- Ability to perform inventory counts in warehouse or storage areas as needed.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical Setting:
Experience:
- Accounting: 10 years (Preferred)
Work Location: In person
