Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills, and enjoys keeping processes running smoothly.
Key Responsibilities
Office Management & Organization
- Maintain office supplies, equipment, and overall organization
- Manage filing systems (physical and electronic)
- Ensure a clean, organized, and functional office environment
Communication & Administrative Support
- Answer and direct phone calls, emails, and correspondence
- Draft and proofread emails, reports, and documents
- Handle internal and external inquiries professionally
- Support team members with administrative needs
Scheduling & Calendar Management
- Coordinate meetings, appointments, and events
- Manage calendars and prioritize scheduling needs
- Arrange travel logistics, including transportation and accommodations
Document & Data Management
- Prepare reports, presentations, and spreadsheets
- Maintain records, contracts, and office documents
- Perform accurate data entry and maintain databases
- Assist with payroll data entry and administrative paperwork
Meetings & Event Support
- Organize meeting logistics, agendas, and materials
- Take meeting notes and distribute follow-ups
- Assist with event coordination and setup
Financial & Administrative Support
- Assist with invoicing, expense tracking, and budgeting support
- Process expense reports and manage petty cash
- Support basic financial documentation
Customer & Team Support
- Greet visitors and provide excellent customer service
- Assist with client communication and follow-ups
- Collaborate with team members and departments to ensure smooth operations
- Support onboarding and training of new staff as needed
Technical & General Office Support
- Operate office equipment (copiers, printers, etc.)
- Troubleshoot minor technical issues
- Handle incoming/outgoing mail and packages
- Assist with office events and team activities
Qualifications
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Comfortable using computers and office software (Microsoft Office, email, etc.)
- Ability to handle confidential information with discretion
- Previous administrative or office experience preferred
Additional Information
- Ability to work independently and as part of a team
- Flexible and adaptable to changing priorities
- Other duties as assigned
Pay: From $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
