Overview
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, a friendly demeanor, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and have a passion for for helping a growing company thrive, we encourage you to apply
Responsibilities
- Manage multiple tasks in efficient time frame for 2 executives.
- Time to time running errands in own vehicle ( fuel allowance per occurrence) or company vehicle
- Perform clerical duties including data entry, filing, and maintaining organized records.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Handle customer inquiries and provide support through effective communication and problem-solving skills.
- Utilize QuickBooks for basic bookkeeping tasks as needed. Software knowledge of Foundation( construction software) is a PLUS
- Maintain office supplies inventory and place orders when necessary.
- Support office management functions by ensuring a clean and organized workspace.
- Proofread documents for accuracy and clarity before distribution.
- Collaborate with team members to enhance workflow efficiency.
Requirements
- Person wanting to make a career as part of the thriving excavation company
- Proven experience as a receptionist or in an administrative role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Quickbooks
- Strong typing skills with attention to detail for data entry tasks.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Able to work under pressure and with short timeline projects
- Experience in reading blueprints is helpful but not required
- Experience in construction/excavating work is essential for this position.
- Knowledge of bookkeeping principles is a plus, particularly experience with QuickBooksand /or Foundation/ HCSS
- Ability to manage time effectively while handling multiple responsibilities simultaneously.
- Previous experience as a AR/AP Admin in a Construction/Excavation is advantageous but not mandatory. If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we invite you to apply for this rewarding position as a Receptionist/Administrative Assistant.
Job Type: Part-time
Pay: $17.50 - $20.00 per hour
Benefits:
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Preferred)
License/Certification:
- Driver's License (Preferred)
Ability to Commute:
- Wakeman, OH 44889 (Preferred)
Willingness to travel:
Work Location: In person
