Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator/Support to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where organizational excellence thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to success.
Responsibilities
- confidentiality of sensitive information at all times
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
- Assist with office management tasks such as supply ordering, organization of documents, and maintaining a clean, efficient workspace
- Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client communication efforts
- Proofread documents for accuracy and clarity, ensuring professional quality in all correspondence and reports
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent phone communication skills with proper phone etiquette and multi-line phone system handling capabilities
- Bilingual abilities are a plus but not required; fluency in multiple languages is advantageous for client support
- Strong computer literacy with the ability to quickly adapt to new software applications
- Previous clerical or administrative experience demonstrating effective time management and organizational skills
- Ability to handle confidential information discreetly while maintaining professionalism at all times
- Personal assistant or calendar management experience is beneficial but not mandatory
- Demonstrated customer service skills with a friendly, proactive approach to client interactions
Join us in this engaging role where your organizational talents will make a real impact! We value energetic professionals who thrive in fast-paced environments and are eager to support our team’s success through excellent administrative support. This position is paid — we believe in recognizing the vital contributions of our administrative staff.
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k) matching
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Relocation assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Best email to contact
- Best phone number to contact
Work Location: In person
